[Graham]: Las bebidas están ahí. Un minuto. Hay un poco de superposición, pero normalmente puedo escuchar a una persona a la vez.
[Austin]: Perfecto.
[Ruseau]: Toda la pandilla está aquí. Y creo que Chad es la única otra persona. Volveremos.
[Galusi]: Estamos el uno al otro como por una hora.
[Graham]: Suzanne, ¿conoces a Luke? No creo que lo haga. Me gustaría ver ruedas.
[Parkinson]: Vaya, no creo haber visto ninguno. Bueno. Buenas noches. Nos estamos instalando hoy. Nuestro Zoom tendrá una sala Zoom mucho más funcional en el futuro. Estamos esperando que llegue nuestro proveedor. El micrófono está allí en el centro. Es completamente inalámbrico. Por eso debemos moverlo según sea necesario, pero también sirve como altavoz. Entonces, si tengo que desconectar algunas cosas, lo haré. Si hay demasiado ruido, házmelo saber.
[Graham]: ¿Tenemos gente en la sala de espera en Zoom?
[Parkinson]: La sala de espera está abierta, por lo que la gente puede entrar en cualquier momento. Y si vemos a alguien, simplemente le enviaremos un código.
[Graham]: Vale, genial. Gracias. Bienvenidos a todos. Estamos aquí. Lo logramos. Eso es realmente emocionante. Gracias a todos por venir. Sólo a modo de planes para esta noche, vamos a salir a las 8. Nos vamos antes de las 8. Lo primero es que voy a cambiar un poco la agenda porque Janelle de KP Law está aquí para realizar una reunión abierta de capacitación jurídica. Así que por el momento nos saltaremos las presentaciones. para que Janelle pueda hacer una reunión abierta mientras entrena porque tiene un compromiso para la segunda mitad de esta reunión. Así que quería asegurarme de que haya tiempo suficiente para que ella lo haga. Pero antes de hacer eso, voy a pasar lista rápidamente para que, para que conste, sepamos quién está aquí. Aquí Jenny Graham. Alcalde Lungo-Koehn.
[Galusi]: Aquí.
[Graham]: Dr. A.S. Eduardo Benson. Aquí. Dr. A.S. Galusi.
[Galusi]: Aquí.
[Graham]: Doctor Cushing.
[Galusi]: Aquí.
[Graham]: Moderador Cabral. Aquí. Señora Marrón. Aquí. Marissa Desmond, Maria Dorsey, Brian Hilliard, está ausente. Tracy Keene y Emily Lazzaro están ausentes. Tiene una reunión del consejo esta noche. Nicole Morell está ausente. Ella tuvo un conflicto previo. Aaron Lopate, Luke Preissner, Larry Brown, Bob Dickinson, no están aquí esta noche. Fiona Maxwell, Joan Bowen, Thomas Dalton, Chad Fallon está llegando, creo. Lori Hodgkin, John McLaughlin, Paul Rousseau y Philip Santos no están presentes esta noche. También tuvo una conferencia. Entonces tenemos quórum. Aprenderás por qué esto es importante en tan solo unos minutos. Pero se lo entregaré a Janelle en un segundo. Pero creo que comenzaré diciendo que todas nuestras reuniones están sujetas a la ley de reuniones abiertas. Y con cuatro años de experiencia en el sector de reuniones abiertas, es una forma muy complicada de realizar el trabajo. Así que sólo voy a decir que esa es mi experiencia personal. Está ahí por una razón. Es absolutamente necesario, pero requerirá que todos ustedes piensen cuidadosamente no sólo en lo que dicen y hacen en las reuniones, sino más importante aún, en cómo se comportan fuera de nuestras reuniones porque Sin darte cuenta, puedes encontrarte en conflicto con la ley de reuniones abiertas. MSB requiere que celebremos todas nuestras reuniones de acuerdo con la ley de reuniones abiertas, por lo que pensamos que era importante que todos tuvieran algún tipo de base en todo eso. Los funcionarios electos en la sala obviamente están familiarizados con la ley de reuniones abiertas y pueden brindar orientación a cualquiera que tenga preguntas. Acabo de inscribirlos para eso. Um, les diría a los educadores en la sala que generalmente interactúan con el comité escolar todo el tiempo y que generalmente no están sujetos a la ley de reuniones abiertas, pero en esta sala y en este tema sí lo están. Así que es una especie de afinación de su conjunto de responsabilidades de esta manera. Así que se lo voy a pasar a Janelle. Janelle, si pudieras decirnos si quieres hacer preguntas durante el proceso o si quieres que guardemos nuestras preguntas hasta que hayas terminado.
[Austin]: Sure. Thank you so much. Can everyone hear me okay? Yes. Thank you so much for having me this evening. Happy to present on this very important topic of the open meeting law. I will dive into the public records law a little bit to the extent there's a little bit of overlap. I always think it's a good idea to cover these topics. Certainly I agree in terms of open meeting law compliance. I represent the city of Method, other communities across the state, and we are seeing a significant uptick in open meeting law compliance. So certainly a good opportunity to provide best practices, talk a little bit in terms of you know, what your role is in terms of open meeting law compliance, and I understand that some members may be more familiar than others, so I'll try to start with best practices, and I think that's always a good idea. If there are certainly any questions after the training, or along the way, I think we can feel free to interject. I'm an informal person, as many of you know, happy to have this be a conversation. If someone feels more comfortable speaking to me after the training, I'm certainly happy to make myself available as well. And the mayor has my contact information, happy to provide that. I would also start by saying certification is really important. So for any member that hasn't already completed their open meeting law certification, I recommend that be done as soon as possible. The new Attorney General has put forth a new updated open meeting law guide. last year. That's available on the Division of Open Government's website. I'm happy to circulate the link after this, but in my opinion, if any members are due for their open meeting law certification or for any new members, it's a good idea and certainly required under the open meeting law that that be conducted. We are going to cover best practices tonight where this is a public meeting. I don't want to go into any specifics or anything that may invoke the open meeting law in a non-confidential way. Certainly if there are any questions, happy to follow up afterwards. I think I have the ability to share my screen. So I wanted to go through the slides that I have. And again, if anyone has any particular questions, happy to either interject. I won't take offense or go from there. Can everyone see the slides okay? Great. So we're here tonight to talk about the open meeting law. I'm gonna talk about best practices. I'm gonna go through the sort of fundamentals of the open meeting law. We certainly start with the premise that the open meeting law, public records and conflict of interest law throughout the country are really, you know, aimed at government transparency and to eliminate secrecy in terms of the work. that you all are doing. So we know that under the open meeting law, public bodies such as yourself that are subject to the open meeting law can generally only conduct public business through their public meetings, unless there's a specific exemption applies called an executive session, which would allow you to have a confidential meeting. And we'll cover that a little bit further in the training. But in essence, the open meeting law regulates the process by which public meetings can be held and conducted. And there are really several components to what the open meeting law requires. So one, what types of meetings are subject to the law? What rules need to be followed to hold a meeting sufficient to give members of the public notice? And what are the common violations and why? And I think this is always a good idea to cover, again, not to scare anyone or detract from any of the important work that you all are doing, but really just so we're all aware of what the Attorney General's Division of Open Government requires in terms of enforcement, and really to make sure everyone's on the same page with respect to the work and business of the committee. The open meeting law addresses four major issues, so I want to cover those in detail. And apologies if this is, you know, some information that many of the members may have, but I think it's always a good idea to do a refresher. We know that the open meeting law requires notice. Essentially, it requires that postings be conducted no more than 48 weekday hours prior to the meeting. We know that the notice has to be posted in a location accessible 24 hours a day, including the website, and the meeting has to be held in an accessible location under the ADA. If you are meeting virtually or in a hybrid format, we can talk about that. Certainly, information should be available so members of the public know how to log in at home, and any location that you're meeting in person should be accessible as well. We also know that the meeting notice or the agenda should have detailed subject matter items, so we'll talk a little bit about what that means. But it's a detailed list of topics that you will all review so that a member of the public can look at that meeting notice at home and say, yes, I'd like to attend the meeting because I know these topics are going to be covered, or no, I'm going to pass on this one and go to the next one. someone should be able to say, I understand what this meeting is about and I want to attend this meeting based on what's on the meeting notice. We're going to talk a little bit about the nature of the meeting. As I mentioned at the beginning, there's a presumption under the open meeting law because of government transparency issues for an open session. So the meetings conducted as we're meeting tonight in an open session so members of the public can see in real time what the public body is doing, the votes that are being conducted and the deliberation, and we'll talk about what that means, of the body's business and the public business being conducted. There are certain pretty narrowly tailored reasons for a closed or an executive session, and we'll talk about the procedures if you do end up meeting in executive session. Conduct of the meeting, this is a hot, hot topic in recent years, essentially, you know, what rules govern public comment? What are the free speech principles that may apply? Who gets to speak and when in remote and hybrid meetings? So we'll cover that. And then the fourth major component of the open meeting law is the meeting minutes themselves. Essentially the content of the meeting, detailed enough, similar to a meeting notice to allow someone that wasn't present to know what transpired or what took place at the meeting. The timing for drafting and approving those meeting minutes, essentially for an open meeting within three meetings or 30 days, whichever is later, is a standard that the Attorney General's Division of Open Government established. And we'll talk about the process to do that. Most of the public bodies that I work with usually have them approved at a, you know, an open meeting of the public body for any meeting minutes, but some decide to designate that task to the chair or to another individual. That's a policy decision, but we can talk about that if anyone has any questions on that as well. So we'll go through the overview essentially. 48 hours, I can't tell you how important that is prior to the date of the meeting. So certainly to be cognizant of legal holidays, vacation schedules, certainly as the summer months come up and there's various holidays in play, Memorial Day, Juneteenth, as well as July 4th, something to be aware of as you schedule meetings that it's 48 weekday hours, not including holidays or weekends. The meeting notice should list all the topics with specificity. And regardless of whether the meeting was posted correctly, We know that the open meeting law says that a meeting occurs whenever a quorum of your public body discusses matters within its jurisdiction. So we're gonna spend a lot of time on email practices and text message practices, because I certainly agree with the statement at the beginning of the meeting, that in essence, it's just as important what occurs outside of a public body's meeting under the open meeting law as to what occurs during a meeting. So we're gonna talk about pitfalls and some things to be careful of relative to your work. And essentially something that I see all the time and to be careful about is that we know that a quorum can be reached regardless of whether an email goes to the entire public body or whether it goes to several members and then it's forwarded to other members. So we're gonna talk about that. We call that serial communications and it's something with the, you know, explosion and all of us use technology all the time. It's something to be aware of, certainly, as you serve relative to the open meeting law to not get into a situation where there's deliberation over email or text message or other social media mechanisms. Subcommittees, I don't know if you intend to create any subcommittees, but certainly wanting to review that as well as we provide an overview. A subcommittee is also subject to the open meeting law. The intent to create a subcommittee essentially is not required, and the attorney general will look to determine whether or not the subcommittee is within government, empowered to act collectively in serving a public purpose. So generally speaking, unless there's an exception, and we'll talk about that, a subcommittee of your committee is essentially subject to the open meeting law. just as the entire compliment would be. You know, there are exceptions to that. If the mayor created a subcommittee to advise just herself or the superintendent did, where they are not individually subject to the open meeting law, a subcommittee created by them wouldn't be. It's a very fact specific analysis. So we just wanna be really careful with respect to the creation of subcommittees or working groups or task forces. to determine whether or not they are subject to the open meeting law. Some practical ways, I try to be practical as many of you know, to avoid violations of the open meeting law. One person reporting back to the public body doesn't create a subcommittee. And if multiple members are using, doing work on behalf of the public body, you would wanna post a meeting and comply with the open meeting law. Any questions so far? Okay, I'll continue on. Some tips to stay out of trouble. And this is all things that I've seen in advising municipalities since 2006 on open meeting law and public records issues. So it certainly comes from experience. If you are attending a meeting of another public body, school committees, city council, the city of Method. Um another. I'm sure you're all very involved in the city of Method and the work that the city does. You want to avoid creating the appearance, whether that be at another public bodies meeting or social event or community event. Um that you are discussing matters within this public bodies jurisdiction. Um I've handled open meeting law complaints or issues over the years where there's an or there was a community event and I think that they were talking about X, Y and Z. So certainly you wanna avoid the appearance that you are discussing municipal business. To the extent you need to meet jointly with the city council or the school committee or another public body, you can post a joint meeting to be held at the same time and place and then minutes would be prepared just as they would for any other meeting that you may have. If you're doing a site visit, certainly, best practice may be to send a representative to report back, and then that content is included in the next session's meeting minutes. You don't want to be in a position where there's a site visit at a particular location, for instance, that is not accessible. And then we're going to spend a lot of time tonight on email, but I can't reiterate this enough to try to avoid the use of email or text messages or social media. amongst a quorum of your public body. Locations, you're gonna wanna file your meeting notice with the city clerk and they're online as well. Some best practices with respect to using your or posting your meeting notice. I would recommend not using acronyms or abbreviations. Really someone that just moved to the city of Method should be able to pick it up and say, I understand what's going on at this meeting. We all that do work with public bodies and public entities understand terms like MSBCA or MSBA, DEP, you know, DEF DESI, but certainly, you know, for the first time, you may want to spell it out just so everyone knows what is being discussed. The meeting notice should indicate the date and time of the posting. And if you do revise it, I don't know what the practice is going to be. You're going to want to include both the date that it was originally drafted and then the revised date as well. And that should be done 48 hours, 48 business hours in advance. Regularly occurring items do need some more detail than just these examples that I've used. What we know from recent determinations from the Division of Open Government is that more detail is better than less detail, so we don't really want to use categories such as new business, old business, or departmental report. We really want to specify, for instance, correspondence and list if there's any notable correspondence or you know, budget analysis and list any particular reports, for instance, that are going to be done. So I would recommend erring on the side of more, not less specificity, which should be helpful to alert members of the public about the exact topics that are going to be discussed. Any questions on any of this? Great. Some practical considerations, and this does come up obviously from time to time, scheduling matters or space limitations. Generally, a meeting may not be continued from one night to the next as a matter of course, unless that continuation is posted under the open meeting law. So if you couldn't meet tonight, would have to reschedule this meeting and repost it for the new date and time. And the notice requirement under the open meeting law doesn't substitute or supersede any other notice requirements if you have them under any other legal requirements. So always worth double checking to make sure you're covering any publication notice or anything else that may be required. Emergencies. I can't tell you how many questions I get regarding emergencies, particularly in the winter months with inclement weather. There are very limited instances when a public body can meet without that 48 hours notice that's required. Poor planning doesn't equal an emergency. We know from determinations of the Attorney General's office. So if there was just a mishap with respect to scheduling, and I certainly understand everyone's doing the best they can, and you certainly have a lot of schedules to figure out, with respect to the public body's business, but generally an emergency is limited to natural disasters, public health matters, and public safety issues. So something to be aware of. We can talk a little bit about if something's unanticipated, that's a little bit different, but hosting is really limited in the emergency context. If you do have an emergency you really need to meet, There's a specific reason why the 48 hours couldn't have been, it couldn't have been posted with the 48 hours. You do want to comply with the open meeting law to the extent you can, and really limit deliberations to just that emergency matter. You're gonna take meeting minutes of that emergency meeting, and then you'd wanna post a follow-up meeting where you basically ratify the action that was taken at the emergency. So let's hope for no emergencies. but just wanted to make sure everyone had that information as well. Conducting meetings. So we're gonna move a little bit from the notice piece of this and the agenda piece of the open meeting law to now how those meetings are conducted. These are topics that I often receive a lot of questions about. So I just wanted to make sure everyone had the best practices related to these particular topics of the open meeting law. We know that If the meeting is being recorded, similar to whether it be on Zoom or in person, that there should be a public statement or notification to the public through the technological means that the meeting minute is going to be recorded. And the basis of that is the Massachusetts wiretap statute. We can't secretly record anyone in Massachusetts. If an individual wants to record the meeting on their own, it's not otherwise recorded. So if someone shows up to an in-person meeting, it used to be when I started doing this, it would be the big, you know, the big recording device with a tripod that we had the old VCR tapes for. Now, of course, it's iPhones. The individual must inform the chair of their intent to do the recording. And then the chair would make the required announcement to the public body members as well as members of the public indicating that the meeting was going to be recorded. In my opinion, the chair can decide to reasonably regulate the recording placement. Obviously, as technology is smaller and smaller, this is less of an issue, but we don't want to block anyone's view, so to speak. And people can be in a position where they're not interrupting or there's no disorderly conduct in the meeting themselves. Any questions on recordings? Nope. Okay, thank you. Email. I would say, I'm going to try to do the math here. 70 to 80% of the open meeting law complaints that I deal with relate to the use of email, text messages, or other social media mechanisms. So I say that again, we all use technology, it's efficient, it's quick, It garners a quick response and certainly, I'm sure you all use it, you know, in your other lives, professional lives, personal lives. But really, the open meeting law does not encourage the use of email or other text messages by members of the public body to conduct their business. Email is explicitly addressed in the open meeting law, and it is often the reason I see for a violation to be determined by the Attorney General's office. And what the law requires is that a quorum, either collectively, so reply all situation, or, you know, a group of individuals or one individual forwards it to another who forwards another, can constitute an open meeting law violation. Members should really be cautious and a best practice would be not to use email to share ideas, beliefs, opinions, concerns, whether serially or in a single email regarding business. And you can't use another member to, you can't send an email to a non-public body member to then circulate out to the group as well. Some practical approaches, certainly beware to reply all on emails and really limit the use of email to scheduling purposes only and try to avoid using it to undertake business. We should always assume that emails could be forwarded to, you know, a local blogger, put on Facebook, sent to the newspaper. I've seen it before. So we really want to be very considerate of the use of email. And this is where there is the overlap with the public records law because even if you're volunteers, emails or text messages or social media posts that are made in your official capacity or in relation to your service on this committee really are subject to the public records law as well. And so if you use a Gmail account or a personal cell phone to send an email or a text message, and there is a public records request for that, that certainly would be subject to the public records law, most likely. So just something to be very cognizant of as you begin your service. Is there a question? No, I think we're good. Okay, great. Thank you. Texting and social media, texting and social media, similar, also subject to the open meeting law. Facebook, Snapchat, Twitter, Reddit, all of those are subject to the public records law and the open meeting law to the extent there is deliberation. If you are a user of social media, certainly in your individual capacity, you have free speech and first amendment considerations. So I'm not gonna speak directly to your individual rights, but certainly some practical approaches if you are posting on your service, you don't wanna direct comments to your other members, And if a matter directly involves issues pending, you might wanna consider not engaging. Certainly again, be thoughtful about the comments that are made and consider using separate accounts if you do run for something. Remember that applicants or any individual before you has due process rights. So certainly something to be cognizant of as well. The open meeting law, does not mandate, we're gonna talk a little bit about the authority of the chair in public comment, does not mandate that any particular person be allowed to speak at a meeting. So that's something we've seen a particular uptick in, both with respect to First Amendment auditors across the state, and also I'll talk a little bit about a case that came out last year that is really important. The open meeting law doesn't require that you even allow public participation or public comment, though I certainly understand that most public bodies do. The open meeting law indicates that the chair essentially has the sole discretion as to who may speak and for how long. So comments are directed through the chair, as you know. And while public comment isn't required under the open meeting law, allowing the public to speak during your meeting or restricting any speech, other than based on time, place, and manner restrictions, and we'll talk about what that means, does have serious constitutional implications. So certainly if you do allow public comment, all of the decisions as to who's going to speak or for how long should be content neutral. So not based on the particular message for a speaker or what that individual says, but just based on the time that's allotted. Some public bodies I work with say 15 minutes of public comment, everyone gets two or three minutes, people are allowed to speak once or twice depending on how busy the agenda is. And some have adopted public comment policies as well. So certainly something to put out there to all of you to consider. And we'll talk a little bit more about public comment, but the chair does have the authority to regulate it subject to those constitutional restrictions. Public participation, whether or not to allow public participation is a significant policy decision. here are a couple of factors for all of you to consider. When will the public participation period occur? Is it going to be at the beginning of the meeting? Is it going to be in the middle of the meeting or at the end of the meeting? How long will it be? You know, like I said, 10, 15 minutes is usually what I see, but there are some meetings where warrants particular input from members of the public. And so you all may decide a half an hour or an hour We just want to make sure it's equal across the board for anyone that wants to speak. How long will each person be allowed to speak and whether or not each person can speak more than once. So conducting the meeting, policy issues for public comment periods, any rules about public participation must relate to the process. such participation and cannot relate to any speech protected by constitutional principles. Any restrictions on an individual's speech must be narrowly tailored. So again, try to give some practical advice here, items to consider. During a public comment period, you certainly want to avoid a debate to the extent you can. You want to avoid responding before you've had the time or opportunity to discuss it or if the matter is controversial. And it is perfectly fine, both under the open meeting law, as well as under constitutional considerations, to just leave matters raised during public comment unresolved. They're not on the meeting agenda itself. And so it may be something that you decide to put on a a future meeting agenda so that members, the public that may be interested in the topic can come to the next meeting and say, okay, this is going to be reviewed. We're going to have an open discussion. We're going to be able to deliberate on it. So some practical items to consider there. Matters not reasonably anticipated by the chair that are going to be discussed by all of you must be added to the agenda. after the posting deadline to the extent feasible. And I'll give an example of that. If you are going to designate a staff member or someone else to work on your agenda, you wanna make sure that that person understands that it has to be added as soon as possible. And like we had talked about at the beginning with respect to the meeting notice, the updated agenda should show the original date as well as the date that it was changed. Matters not reasonably anticipated by the chair may be discussed and acted upon, but the Attorney General's Office does recommend, unless it requires immediate attention, it really should be put off to a later meeting and included in that meeting posting. So it really is, was this matter so time-sensitive, but yet unanticipated that it had to be discussed at this meeting? We updated the meeting agenda, and we're going to essentially discuss it, or can we put it off to the next meeting because it isn't time sensitive and it really could have been anticipated based on the totality of the circumstances. Any questions on any of that? I know it's a lot of content. Anything from any of the members? Looks like we're good so far. Okay, thank you so much. Meeting minutes, I don't know if you've all determined how the meeting minutes will be prepared or created and approved, but wanted to make sure, and I'll make these slides available to anyone that wants them after the meeting. I'll certainly circulate them so you have them as well as some other materials that may be helpful as a little open meeting log guide. The date, time, and place of the meeting and members present and absent does need to be included. You know, I get this question all the time. Are the meeting minutes a transcript? And the answer is no. What we know is it doesn't need to be a verbatim transcript of what transpired, particularly as I would imagine you're going to have longer meetings from time to time. What the attorney general's office has said and what the open meeting law requires is that it has to have a detailed summary of the discussion of each topic so that a member of the public sitting at home that goes to the website and looks at meeting minutes once they're drafted and approved says, okay, I understand what happened at this meeting, right? I understand this was the topic discussed. This is the general nature of the discussion. These were the votes that were taken. Here are the next steps. It can't be very cursory, but at the same time, it doesn't need to be a verbatim transcript. We do know that it should have the decisions made, any actions taken, and any votes recorded. You all did proper roll call vote at the beginning. If you are meeting in a remote capacity, you do want to do a roll call vote, and we'll talk about that in a little bit as well. The meeting minutes should also reference any documents or other exhibits that you use or consider during a meeting. They don't need to be attached to the meeting minutes, but we just want to reference them so that if there is a public records request or a request for those meeting minutes and all materials that you use during the meeting, someone can go back and figure out what was discussed and put the package together to then send to a member of the public. Meeting minutes do need to be approved and drafted in a timely manner. We know that that requires under the current regulations that that approval has to transpire within the next three meetings or within 30 days, whichever is later. There are several determinations that talk about, you know, staffing constraints or operational constraints alone aren't really a good reason for a delay in those approval of the meeting minutes. Certainly things happen. Everyone's busy and people are doing the best they can. My general advice and best practice is to try to stay on top of the drafting and approval of the meeting minutes as best as you can, given your other responsibilities. A question has come up very frequently in the last couple of years, can a public body use Google Docs or another document sharing mechanism to edit edit the meeting minutes in advance of a meeting to make that a more efficient process. And generally that is not allowed under the Open Meeting Law because if several members are going into Google Docs and sharing their comments outside of a public meeting, that could constitute a deliberation. It can be delegated, this task, to one individual. It's a matter of policy in terms of how you want to handle it in terms of efficiency, but there are different methods, so if you have any questions on that, feel free to let me know, and I'm happy to walk through it. Meeting minutes are Minutes of open meetings are public records as of the moment of their creation, regardless of whether they've been approved. So draft meeting minutes are subject to the public records law, just as approved meeting minutes are. Certainly personal notes, so if you take personal notes that are not shared as part of the public body's official files or the school department's files or the city's files, those are personal to you. And I would argue those are exempt under the public records law. But the meeting minutes, even in draft form, would be subject to disclosure. And there is a slightly shorter timeframe for a request for meeting minutes under the open meeting law. It's 10 calendar days. For a public records request response, it's 10 business days. So I just wanted to make sure you had that information as well. Executive session minutes. I don't know how much you all will meet an executive session, but certainly wanted to make sure everyone was aware of what an executive session is and how those meeting minutes differ from open session meeting minutes. The open meeting law allows public bodies to meet an executive or confidential session for specific reasons, those are all spelled out in Chapter 30A, Section 21. And I have many handouts on this. If anyone wants it, feel free to let me know. Happy to share it with all of you. Basically, if you all meet in executive session, either for litigation or real estate reasons, or there's a particular complaint, those are the most common reasons to go into executive session. There are specific requirements that apply. There must be notice. There need to be roll call votes. And those meeting minutes as opposed to the open session meeting minutes are confidential so long as that executive session purpose applies or there may be another reason to keep them confidential even after they're released under the public records law. Essentially, executive session meeting minutes can be withheld until that purpose has been met unless they're protected under the public records law. And the most common example of that is if you were meeting regarding, you know, threatened litigation or litigation that you were involved in, I hope that never happens, under Purpose 3 of the open meeting law, and you had counsel advising you at that meeting, the litigation settles, the, you know, there's no threat of litigation, all of that goes away. but the meeting minutes themselves may be able to be redacted under the attorney client privilege. So there is a little bit of overlap there with respect to the open meeting law process and the public records process. So just want to make sure everyone knew that. If you do meet an executive session, the open meeting law requires the chair or the chair's designee to review executive session meeting minutes routinely. I usually recommend quarterly just to see, can the meeting minutes be released? Has the purpose expired or not? And so that, to get in the habit of doing that, if you do end up meeting in executive session, I think is very helpful as things progress. Same timeframe in terms of a response, the 10 calendar days as well. Not that you need to release them, but just that a response be provided. Any questions on that so far? Nope, we're good. Thank you. I just want to check in every once in a while just to make sure. Executive sessions, if you do meet an executive session, you're going to first convene an open session. This question comes up all the time. Well, we're just having an executive session, Janelle. Like, what do you mean? Well, you have an open session, you start, and then the public sees you vote to go into executive session. That's what the open meeting law requires. You're going to announce the purpose of the executive session without compromising the reason. You know, this comes up more often, I would say, for land use boards, for instance, but if you had, if there was a threat of litigation and you didn't want to impact that at all, certainly may decide as a matter of policy, we can't discuss this. So something to be aware of. You're going to take and record a roll call to vote to go into executive session. and announce publicly whether or not you're going to return an open session or reconvene at all. Exhibits and documents are going to, again, be stored in reasonable proximity to the minutes so that we understand what the record of the meeting, what happened at the meeting, what transpired, and really only, I can't stress this enough, discuss the matters that are cited. So if you do feel as if you have a reason to go into executive session to discuss things secretly, And again, they're very narrow for the reasons you can do this. You really only wanna discuss those matters. You don't want the conversation of we are in a different direction that should be discussed in open session because I have dealt with open meeting law complaints alleging that when the minutes are released, everyone can see there was an open discussion of something else. So really be cognizant that you're only talking about what you can talk about in executive session. And again, it's 38 section 21, and the open meeting raw guide that I can circulate after this meeting goes through all of that in detail and there's a very helpful checklist that I have as well that I'm happy to provide to the committee as they conduct as you all conduct your work. I do get this question quite often, so I wanted to make sure you all knew. If an executive session is anticipated, it does need to be listed in appropriate detail on the meeting notice, again, without compromising your position, and the vote to enter into executive session must also be listed as well. You know, it's often that You have an open meeting and someone will say, well, can we go into executive session now? And the answer is most likely not. The same posting requirements apply unless there's an emergency or unanticipated item. So I wanted to cover, before we go into questions, and I'm happy to answer any questions that anyone has, a little bit of the enforcement process, just so you're all aware of it in case this ever comes up, and I hope it doesn't. You know, step one is if there was an open meeting law complaint that a written complaint be filed, there's a specific form within 30 days that someone found out about the alleged violation. And then from there, the public body would review the complaint, discuss a response and issue a response to the complainant along with any action that was taken. The complainant can essentially be satisfied and not do anything else and say, I'm completely content. with how the committee responded, or alternatively, they can say, I want further review with the Attorney General's Office. And the Attorney General's Office has a specific division, the Division of Open Government, that is charged specifically with enforcement of the open meeting law. There's a director of that division and several attorneys, and they essentially review open meeting law complaints to determine whether or not a violation has occurred. There are a variety of options. If there is a violation that the AG's office has, they can nullify the action that's taken. There are fines that can be imposed for intentional violations. There is also the option to go to court to seek further relief if an individual wants to. And then three registered voters can also bring an action in superior court. You know, I think the bottom line here is to really take those best practices and try to employ them to the extent you can. And if there's any questions along the way, better to ask at the beginning than to let it go further than that. Any questions so far? Nope. Nope, I think we're good. Okay, thank you. So I wanted to cover some recent notable court decisions. I've given a long summary here just so everyone has them. I think really the takeaway is the Barron case is a huge case that was recently decided by the SJC, the Supreme Judicial Court, which is the highest state court in the Commonwealth. And that really dealt with public comment periods. And essentially, in summary, the court held that while Municipalities are not required to provide public comments during board and committee meetings. If you are required to do so, they have to comply with the provisions of the constitution. So after this decision in South Borough, and I encourage you to all read it if you're interested, and I have a copy if anyone wants it, in my opinion, care should really be taken that any public comment period, like we talked about a couple of slides back, is limited to these reasonable time, place, and manner restrictions, rather than mandating quote-unquote civility or other content-based restrictions. You know, certainly this was a trend since the court reviewed this Corey Spaulding case versus Town of Natick School Committee back in 2018. closely tracked that case and the ACLU was involved in that litigation. That also dealt with public comments during public meetings where there were allegations the committee improperly limited comments made by members of the public, which were critical of the committee, but allowed other individuals to speak. If we look at these cases together, essentially, I think it makes sense to have a public comment policy or consistency across the board with respect to time, but regulation of content is really problematic in light of these decisions. So if there are specific questions of that, as you begin to conduct your business, certainly let me know. I'm happy to analyze that. I've worked on a lot of public comment policies since the Barron decision was decided. So happy to answer any questions that anyone has on that. I think practically speaking, most people do the time restrictions for public comment period and decide where in the meeting they're going to have public comment based on their other businesses, business for that meeting. I've included reference to two other cases. The Town of Swansea case was about sufficiency of meeting minutes. So I wanted to make sure you all had that as well. And then the Bolter versus Whelan case was really, and I don't know how much this would impact your work, but really dealt with employee evaluation processes. The current state of the open meeting law. So we know that the COVID-19 pandemic era changes are in place until March 31st, 2025. They were extended by Governor Healey in a supplemental budget bill that further extended those temporary measures. They were put in place in 2020 and extended several times. I just wanted to alert all of you that there is also significant pending legislation that would either seek to extend this further or make modifications to the open meeting law. I haven't heard it moving quickly at the state level, but certainly will keep All of you updated along the way, if there are changes, we would update, certainly update you, but for now, you can meet entirely in person, you can meet entirely remotely, or you can meet in a hybrid format. You know, I think instead of holding meetings in a public place, you can provide adequate alternative means, and we'll talk about what that means. Public body members can also participate in meetings remotely as well. The changes are still optional, There are technological considerations, we'll talk about that, but essentially the 2020 changes that were in place remain in effect through at least March 31st, 2025. And I would imagine there'll be further action on those in the next six months. Adequate alternative access, what does that mean? It means that if you are providing, if you are meeting remotely, you have to provide real-time access. A lag of about 20 seconds or so is deemed acceptable, but if there is a technical problem that prevents the meeting from being accessible, the stream crashes, the meeting should be paused or rescheduled depending on the severity of the technical issue. So there have been multiple determinations that The attorney general's office has held that continuing a meeting and posting a recording afterwards does not cure a violation if the meeting is fully remote. The public must be able to access the meeting as it happens. And again, this is if there's a remote meeting. If you're meeting entirely in person and you're providing a courtesy link or it's being live streamed as this is on, know Medford community then that requirement would not apply in my opinion. Zoom as we're here tonight is the typical means but it's not required. Any method that allows the public to follow in real time is acceptable in light of the remote meeting requirements. Additional considerations if you are meeting remotely you have to make a public statement that the meeting is being recorded, again, under the wiretap requirements. Votes should be taken with a roll call, just as we do in an executive session, and remote meeting, remote members, so if there are some people in person and there are some people at home, you must introduce yourselves or be introduced at the meeting, and the camera should be on to the extent that someone can have their camera on and they're not participating by phone or for medical reasons, they can't participate with their camera on or they've requested an accommodation. When holding an executive session remotely, members of the public body should state that no other person is present, that no one else can hear them. Again, that goes to the confidential nature of an executive session. And so if we were here tonight, I would say, you know, just so you know, I'm here in a room with the door shut in my office and no one else can hear me. That would be sufficient. Hybrid meetings. Many, I would say the majority of public bodies I work with are meeting in a remote or hybrid manner. You can allow your members to meet in person, but members of the public can watch a live stream. And you can also allow direct participants. So if you had a contractor or an engineer or a project manager to attend in person, but the general public could meet remotely. And a member may attend remotely if even if other members attend in person. The bottom line is essentially if live access stops, then the meeting must stop as well. If there is troubleshooting or technical difficulties, you do want to be careful, again, not to deliberate over text or email if there is an issue with a technical feed. And you can resume the meeting once it's resolved and members of the public are allowed to see the live stream again. Public body must be able to hear and follow the meeting from their remote location. Okay, so that was a little bit of a, I know a lot of information to take in. I'm happy to answer any specific questions that anyone has. As I had mentioned, I'm happy to share both these slides as well as additional resources as a open meeting law training kit with all of you and happy to answer any questions along the way. and update you with respect to the legislation on the open meeting law changes that may or may not go into effect by the end of next March.
[Graham]: ¿Hay alguna pregunta para Janelle? Bien, Janelle, si pudieras enviarnos esas diapositivas, sería genial. Me aseguraré de que el comité tenga acceso a ellos. Y muchas gracias por tu tiempo.
[Austin]: Gracias a todos. Enviaré Enviaré la guía de registro de reuniones abiertas. Enviaré mis diapositivas y algunos otros materiales útiles, así como un resumen de eso. Están en decisión para que todos la tengan. Genial, gracias. Muchas gracias. Fue agradable verlos a todos pasar una buena noche. Buena suerte con el resto de tu reunión. Gracias. Gracias a todos.
[Graham]: Bien, entonces llegamos justo a tiempo. Volveremos a algunas presentaciones. Este es un grupo grande. Somos 25 en total. Tenemos algunos miembros que no pueden estar aquí esta noche y que me lo avisaron con antelación para ponernos al día. Pero esperaba que pudiéramos recorrer la sala y usted pudiera presentarse y hablar muy brevemente sobre cómo ve su papel en el comité y asegurarse de que todos en la sala llegan a conocerte, si tienes un rol oficial de capacidad en las escuelas en las que es posible que no te hayan conocido antes. Entonces Peter, ¿quieres empezar? Seguro.
[Parkinson]: Buenas noches a todos. Mi nombre es Peter Cushing, superintendente adjunto de las Escuelas Públicas Estadounidenses para el Enriquecimiento. reparación de techos verdes, instalación de calderas y ayuda a redactar un SOI para un proyecto que actualmente comenzó a construirse hace unas dos semanas. Así que estoy muy feliz de ser parte de este equipo que ayudará a construir el futuro de Metro. Soy Joan McLaughlin. Soy Director de Edificios y Terrenos. Voy a cumplir 38 años en las Escuelas Públicas Brigham y Metodistas. Lo espero con ansias. Yo estaba en el laboratorio de ciencias cuando hicimos el laboratorio de ciencias de la escuela secundaria en MSBA. Estaba en el proyecto petrolero en Medford High School. Cuando hicimos eso, ese fue otro proyecto de MSBA. Espero poder aportar mi vasta experiencia a largo plazo para ayudarnos en cualquier forma en que podamos impulsar las cosas. Buenas noches a todos. Soy Thomas Dalton. Soy el director de comunicaciones saliente de Servicios Públicos Metropolitanos.
[Graham]: Pulgares abajo.
[Parkinson]: Pero ahora a tu disposición. Soy un profesional de las comunicaciones con carrera en el gobierno estatal y local. Pero cuando todavía vivía en mi ciudad natal de Stoneham, también serví como miembro del comité escolar en Stoneham. Durante ese tiempo, comenzamos el proceso con la MSBA para la nueva escuela secundaria Stonewall que abrirá en septiembre. En particular, este período del proceso de MSBA me resulta muy familiar. Yo me desempeñaba como miembro del comité escolar durante ese período. Ciertamente, estoy muy entusiasmado con todas las oportunidades que tendremos para colaborar con el estado para recopilar muchos aportes locales realmente buenos. Es realmente emocionante. Hola a todos. Soy Pablo Rousseau. Estoy en el Comité Escolar de Denver. Es mi séptimo año. Estoy a punto de decir que estoy seguro de que estáis todos muy impresionados.
[King]: Buenas noches. Soy Tracy King. Llevo 12 años viviendo en Medford. Trabajo profesionalmente como gerente senior de instalaciones y teatro, supervisando las operaciones diarias de un centro de artes escénicas en un campus público. Actualmente soy parte de un equipo que construye un nuevo teatro al otro lado del río en Austin. La primera piedra fue hace sólo un par de meses, un par de semanas. Así que aporto algunas operaciones diarias, gestión de instalaciones y recursos. Soy María Dorsey.
[Dorsey]: Trabajo aquí en Metis High School como bibliotecaria de la escuela. Llevo 28 años en las escuelas. He vivido en Medford durante 43 años. Mi marido es residente de toda la vida. Y estuve involucrado, así que siento que he estado en Medford todo el tiempo. Estaba trabajando en la antigua Brooks-Hobbs cuando hicimos la transición de allí a la nueva Biblioteca McGlynn. Y luego, dos años después, hice la transición a la nueva biblioteca de la escuela Brooks. Y en 2010, hice la transición a la antigua escuela secundaria, lo cual fue todo un shock. Pero, ya saben, cuando estábamos en el proceso de construcción de las otras escuelas, yo no estaba en el comité, pero sí participé en algunas de las visitas guiadas en otros edificios. Y vi esos eventos semanales de Jack Buckley a tiempo y dentro del presupuesto. Y realmente estaba tan fascinado por todo el proceso. Y veo mi papel como la parte funcional del edificio, cómo va a funcionar para los estudiantes, los profesores y, por supuesto, mi deleite de espacio personal.
[Libby Brown]: Hola a todos. Soy Libby Brown. Soy arquitecto. He vivido en Medford durante casi 10 años. Y estoy muy emocionado ahora que mis hijos están en la escuela, que este es un proyecto que está cobrando vida, y estoy muy emocionado de ser parte de él. Trabajo principalmente en educación, principalmente educación superior, pero también en educación privada K-12. No tengo exactamente experiencia en MSBA, pero hemos trabajado en MSCBA, por lo que un poco en el lado de la educación superior. Pero creo que esta es una oportunidad maravillosa para Medford. Trabajo mucho con educadores, bibliotecarios y personas desde la programación hasta el diseño conceptual y la construcción, especialmente con muchas fases de renovaciones y evaluación de las instalaciones existentes y si las mantendrás y las renovarás, las derribarás, harás ambas cosas, hazlo. todo a la vez y cualquier cosa intermedia. Así que éste es un proyecto apasionante. Me alegro de estar aquí.
[Larry Brown]: Soy Larry Brown, un ciudadano medio a un par de manzanas de distancia. Así que no sé exactamente dónde voy a encajar en todo esto, pero tengo mucha experiencia en construcción, planificación y desarrollo de sitios principalmente residenciales, pero también comerciales. No quiero contar eso, pero si alguien quiere saber mis antecedentes, puedo hablar más al respecto. Pero supongo que mi interés es algo así como ayudándote en el proceso, porque he hecho este tipo de cosas en una variedad de niveles, no específicamente para una escuela, sino para otros tipos de proyectos. Como acaba de señalar, hay muchos factores aquí y todo debe hacerse de forma secuencial. No podemos simplemente saltar hasta el final. Y si puedo ayudar con ese proceso, estaré feliz de hacerlo.
[Graham]: Larry, también eres profesor jubilado de secundaria vocacional de Medford. que también pluriempleados aquí de vez en cuando.
[Larry Brown]: Llevo unos 38 años en la construcción.
[Graham]: Sí.
[Larry Brown]: Muchas cosas diferentes.
[Graham]: Así que no se quede corto. Es mejor hacerlo.
[Larry Brown]: Aarón.
[Olapade]: Hola a todos, mi nombre es Aaron Olapade. También formo parte del comité escolar aquí en Medford. Me gradué de la promoción de 2018 de Medford High, así que ya sabes, hace un par de años y me acabo de graduar de la universidad de BC en mayo pasado. Gran parte del trabajo que he realizado en los últimos dos años ha sido principalmente la participación de la comunidad, principalmente la participación de los jóvenes. Me tomé un año sabático y trabajé para City Year Boston, por lo que trabajaba como profesora en el sistema escolar de Charlestown. y luego también hice mucho trabajo comunitario a través de eso mientras estaba en la universidad. Desde entonces, me acaban de nombrar nuevo director del Programa de Empleo Juvenil de la ciudad de Malden. Así que estoy trabajando en la oficina del alcalde tratando de que los niños tengan acceso a oportunidades laborales. Entonces, si tienes niños que estén interesados, házmelo saber. Intentaré conseguirles un trabajo para el verano y el año escolar. Así que estoy muy emocionado de estar aquí. Creo que muchas de las cosas en las que me estoy centrando son, creo, simplemente en la participación de los jóvenes, en garantizar que nuestros estudiantes realmente tengan acceso a lo que se merecen. Y creo que eso es lo que todos estamos aquí para hacer. Así que estoy emocionado por todos nosotros. Sara.
[Fallon]: Hola a todos. Chad Fallon, director principal de educación profesional y técnica aquí en la escuela secundaria. Empiezo mi octavo año en septiembre. Esto me parece ideal porque trabajo con un grupo de personas a las que les gusta descomponer cosas, reconstruirlas y diseñarlas. Y tenemos 15 programas aquí, si no lo sabes. Entonces veo esto como una oportunidad para expandir nuestra programación, con suerte agregando tres o cuatro programas adicionales a nuestro menú de opciones. Feliz de estar aquí.
[Graham]: Soy Jenny Graham. Soy el presidente de este grupo de 25. Así que gracias por estar aquí. Tengo dos hijos en las escuelas. Creo que es posible que ambos se pierdan este proyecto antes de que esté en línea. Pero he hecho muchas promesas en casa, así que aquí estamos. Pero tengo muchas ganas de que llegue esto. En mi trabajo diario, soy dueño de una empresa de consultoría de gestión. Trabajo mucho en la mejora de procesos, el diseño y la impartición de aprendizaje para adultos, así como en la gestión de proyectos. Soy un gerente de proyectos certificado, no en construcción, pero sé cómo llevar a un grupo grande de personas hacia una meta. Y eso es lo que estoy aquí para hacer. Entonces, muchas de las cosas de las que hablaba Janelle son roles que yo debo asumir en términos de actas. Y hablaremos de todo eso a su debido tiempo. Pero estoy tan emocionado de que estén todos aquí. Tenemos mucho trabajo por hacer. Y de hecho hemos hecho una enorme cantidad de trabajo. Y estoy muy emocionado de contarles sobre eso. Así que llegaremos a eso tan pronto como terminemos las presentaciones.
[Preisner]: Luke Preissner, padre de tres niños del sistema escolar. La mayor está en séptimo grado de Andrews, y luego su hermana todavía está en Roberts y su hermano menor todavía está en Roberts. Creo que me caracterizaría como un padre interesado y muy motivado para mejorar el ambiente de la escuela secundaria para que podamos evitar decisiones difíciles más adelante. Creo que tal vez me concentro demasiado en las cosas. Y por eso llevo a cabo muchas investigaciones, algunas bastante No diría que estoy familiarizado, pero soy consciente de cómo estos esfuerzos complejos pueden descarrilarse y tomar mucho más tiempo del que deberían. Y, ya sabes, profesionalmente, soy ingeniero de sistemas. Trabajo en la industria aeroespacial, estoy familiarizado con la complejidad y la atención al proceso. Ciertamente, ya sabes, creo que mi función será simplemente preguntar algunas preguntas fuera de lo común. Sé que tenemos muchas personas aquí que trabajan directamente para las escuelas o tienen alguna conexión fuerte con el distrito escolar. Entonces, tal vez analice un problema en particular desde una perspectiva diferente y le dé voz. Quizás sea productivo. Tal vez sea simplemente un trozo de espagueti que se desliza de la pared. Pero creo que ese es mi papel aquí, una especie de papel externo, pero ciertamente motivado para traer una nueva escuela secundaria a Medford. Gracias.
[Maxwell]: Hola, soy Fiona Maxwell, directora de adquisiciones de la ciudad de Medford. Es bueno ver muchos de los nombres. Me acabo de dar cuenta de que nunca vi tu cara. Pero llevo siete años en la Oficina de Adquisiciones de la ciudad de Medford y esta es una gran oportunidad. Están sucediendo muchas cosas buenas en la ciudad de Medford y yo no soy de Medford, así que estoy feliz y entusiasmado con todos los proyectos que están en marcha. Es algo grandioso. También vengo de una comunidad donde construimos una nueva escuela secundaria y secundaria en 2015, y yo estaba en el otro extremo. Yo era más de extensión y trabajé para la ciudad de North Reading, pero en una capacidad diferente. Y puedo decir que fue un proyecto excelente, un gran sistema escolar, y mi hija fue la primera promoción que se graduó, y mi hijo también se graduó de allí. Tengo muchas ganas de traerlo, Medford se lo merece.
[Lungo-Koehn]: Breanna Lungo-Koehn, alcaldesa de Medford. Quiero agradecer a todos por estar aquí y agradecer a Jenny por tomar la iniciativa en todo el trabajo que ha realizado. Tengo tres hijos, dos en escuelas públicas, uno que puede recibir un año, dos o tres, pero de cualquier manera, estoy muy emocionado de comenzar este proceso.
[Desmond]: Hola, soy Marissa Desmond. Soy arquitecto. Trabajo principalmente en entornos universitarios, mucho en educación superior, pero también un poco desde jardín de infantes hasta 12. Me he centrado predominantemente en las partes de programación y diseño conceptual inicial de los proyectos, pero también he seguido mucho desde el mismo concepto hasta la construcción. Tengo dos hijos pequeños, de tres y cinco años, así que estoy muy emocionado de poder tener una nueva escuela para ellos en el futuro. Sea parte del proceso. Además, antes de comenzar mi educación y carrera en arquitectura, enseñé matemáticas de séptimo grado durante un tiempo. Así que también por un poco más de tiempo. Estoy muy emocionado.
[Cabral]: Marta Cabral, directora de secundaria aquí en Metro Chi. Soy un ex maestro. Yo también era AP. Y este es mi primer papel principal. Por eso me siento muy bendecida de poder ayudar a construir una nueva escuela en mi primer año aquí para nuestros estudiantes, porque realmente lo merecen. No tengo experiencia en construcción, ni en trabajos arquitectónicos, ni en nada que todos ustedes tengan como experiencia. Pero lo que puedo hacer es imaginar qué tipo de espacios necesitan nuestros estudiantes, maestros y personal aquí en Medford High School. Y estoy muy emocionado de hacerlo, porque creo que realmente podemos hacer avanzar la enseñanza creando espacios que sean colaborativos e innovadores. Así que estoy emocionado de estar aquí y gracias.
[Hodgdon]: Soy Lori Hodgdon. Soy el director de la escuela y director de Curtis Bus, probablemente el edificio más antiguo. Ciertamente. De hecho, me encanta la arquitectura de la vieja escuela, me encanta Curtis Bus, pero sé que no está diseñado para estudiantes. Por eso estoy muy emocionado de haber sido profesor de secundaria, director en Vermont, director en Western Mass, North Shore y luego en una escuela autónoma. Siempre he estado al final de un proyecto de construcción o luchando por él. Yo era estudiante en Middlebury, Vermont y vi cómo sucedió. Todos llevábamos botas y mi hermano pudo aprovechar los beneficios del nuevo edificio. Siento que siempre he estado en el principio. o al final de algo. Y creo que es realmente emocionante. Creo que la capacidad, no todos los pueblos o ciudades, de construir un nuevo edificio escolar y pensar en el futuro, especialmente con los estudiantes con los que estoy trabajando actualmente, ese acceso en términos de equidad y tipo de capital y recursos culturales para nuestra estudiantes, creo que va a ser realmente importante. Me gustó lo que dijo Jenny, la co-localización, o quienquiera que haya surgido, me encanta, pensar en que nuestros estudiantes de Curtis Tech realmente sean parte de la estructura de este edificio en el futuro. Se lo merecen.
[Bowen]: Hola a todos. Soy Jo Bowen. Soy Director de Servicios Estudiantiles aquí en las Escuelas Públicas de Medford. Soy residente de por vida y empleado de por vida. Este es mi 31º año aquí en Medford. Y he atravesado toda la gama de docente, líder del equipo de evaluación, coordinadora y ahora en este puesto. También tuve dos hijos que se graduaron de las Escuelas Públicas de Medford. Uno siguió la ruta universitaria, el otro siguió la carrera vocacional. Así que estoy muy emocionado de ver la visión de esta nueva escuela secundaria y lo que puede aportar a Medford y a nuestros estudiantes, pero también de aprovechar lo que dijo Laurie, la equidad y la accesibilidad para todos nuestros estudiantes.
[Galusi]: Hola, soy Susanne Kalusi. Este es mi año 27. Así que yo también nací y crecí en Medford, una de mis escuelas favoritas. Ya no vivo aquí, pero toda mi carrera ha sido aquí. Comencé como maestra y subdirectora, líder escolar en Brooks, superintendente asistente de escuelas primarias y ahora superintendente asistente de asuntos académicos y construcción. Al igual que el artículo de Marta, estoy muy emocionado de poder trabajar con todos ustedes en la visión educativa de las escuelas. Creo que alguien que era María habló un poco sobre eso. Entonces, ya sabes, mi padre era el director de proyecto de los edificios K a ocho. Así que siento que he vivido un poco ambos lados de esto, pero siendo lo suficientemente bendecido Para ser uno de los maestros en la nueva escuela, en ese momento 2001, la nueva escuela, fue fantástico también ver cómo se desarrollaba todo ese proceso como educador y ser una de las personas en las nuevas escuelas. Entonces creo que el papel fundamental que todos desempeñamos, estas decisiones que van a impactar a nuestros educadores, nuestros estudiantes, nuestras familias, nuestra comunidad, son muy importantes para mí, así que tomo toma esto muy en serio. Y me siento muy honrado de ser parte del equipo y poder trabajar con todos ustedes.
[Parkinson]: Gracias. Buenas noches, Marisa Parkinson. Yo también nací en la misma calle de Lawrence. Mi familia y mi madre todavía están aquí en la misma calle de West Medford. Y comencé la escuela en Medford. Empecé en una escuela temprana. Tomé un camino diferente. Terminé en St. Ray y Casey. Soy demasiado católico, pero ya sabes, trabajé en Johnny's Foodmaster en Westlake. Devil Park era mi parque local. Y sabes, me encantan las escuelas. Amo a los niños. Amo la educación. Llevo 30 años en la educación. Eso da bastante miedo, porque tenía como 29 años. Esa es mi respuesta preferida. Así que creo que tendré que hacer un ajuste. Pero estoy muy entusiasmado con lo que esto significa. Conseguir una nueva escuela secundaria para Medford. Sé que en el momento en que se construyó este edificio, era como, ya sabes, probablemente como el Taj Mahal. Era una hermosa escuela secundaria. Pero, ya sabes, más de 50 años después, necesitamos algo nuevo. Y siento que nuestros estudiantes se lo merecen. Y tenemos una maravillosa programación vocacional. Tenemos una programación académica maravillosa, pero en un edificio muy antiguo. Y tenemos un maravilloso programa Curtis House, que está ubicado en una instalación diferente. Tenemos maravillosas opciones para la primera infancia y nuestro programa preescolar para el personal que se aloja aquí. Y somos afortunados de tener esas cosas en Medford. Y siento que Medford es esta pequeña joya. Y tener una nueva escuela secundaria emblemática hará mucho por nuestros estudiantes, por la comunidad y por el futuro de nuestra comunidad en general, la comunidad en general. Y espero ser parte de este proceso y trabajar con todos los que están aquí y vivir mis diferentes experiencias. ya sabes, sumando mi voz con todas las voces que ya están aquí. Y para el alcalde y miembro Graham, al llegar a este grupo de 25, había tantos candidatos maravillosamente calificados que era como otro ingeniero, otro arquitecto. Pero para llegar a este grupo de personas como individuos maravillosos. Estoy muy, muy agradecido. Creo que quiero agradecer a Luke, quien comenzó el proceso con nosotros hace dos años. Y, ya sabes, aguanté y siempre estaba controlando. Así que espero con ansias este proceso y realmente quiero que nos mantengamos positivos y optimistas sobre lo que está por venir. Y miembro Ramjani, no sé si quiere compartir con ellos sobre la excursión. que tomaste y lo emocionante que algunos de nosotros tomamos y lo emocionante que fue eso. Y será aún más emocionante para el resto del equipo ir y tener experiencias similares.
[Graham]: Sure. Thank you all for the... words of excitement. I want to do a couple of things between now and 8pm and we're going to be out the door at 8, I promise. But just as a quick time check, two big things. One is I want to give you a bit of a sense of what's been happening. to lead up to today and where we are in the process. So I'm going to talk a little bit about that. We're going to bring up a quick presentation to do that. And then before we leave tonight, we will form some subcommittees so that we can move quickly on some of the near-term work that we need to do. So we'll talk about that in just a minute. But Peter, if you can bring up that presentation for me, that would be great. OK. You can go ahead a couple of pages. Keep going, one more. Here we go. Back in February, we started, so in December, the MSBA invited us to the eligibility period. And we'll talk about what the eligibility period means in just a couple of minutes. But that invitation said, you're invited to this process, which starts on May 1st. So tomorrow we start. However, the committee named me the chair of this building committee back in February, and there's a lot of work that has been done so far. One of the things that we had to do was find all of you, right? So in the context of trying to say, what is it that we want as a school committee for this building committee to do, we established a list of goals. There's going to be many, many more goals, but I did want to set the stage of, the work that we're going to do for the next five to seven years. The first is to plan comprehensively for all programming currently residing on the Medford High School campus, including vocational and non-vocational 9-to-12 education, 9-to-12 athletics, the Medford Family Network, Medford Community Schools programming, early childhood education, including, but not limited to, the Medford Early Education Program, which we call MEAP, and Kids' Corner. So there's so much more that goes on in this building than what we think about when we think about a high school. So that's one thing for you all to start to think about. Number two, what's that? Can I take it? Oh yeah, and I can share the slides. No, no, I can share the slides. Yeah, I can share all the slides with you afterwards. Number two is to consider whether the placement of Curtis Tufts High School on the Medford campus will provide increased educational opportunities to enrolled students at Curtis Tufts. Number three, ensure robust public input and stakeholder feedback and appropriate milestones throughout the project that complies with MSBA guidelines and guidance from the Medford School Committee. Listen to educator and administrator input regarding the future of educational best practices and plans for the students of Medford. That means we care a lot about functionality. So we wanna know that the spaces will work for the students and the teachers in the building. It's really, really important. Number five, create plans for the building that advances Medford's climate goals and achieves any CHIPS and LEED 5, LEED version 5 certification to meet the Paris Climate Accords 2030 and 2050 targets, and moves efficiently and effectively through the building process in a manner that ensures students are able to learn in the new building as quickly as is feasible. So that's a huge task. as quickly as is feasible is still measured in years and not in months. But in the context of building this committee, once I was designated the chair, we got out the call for applications, we started to collect applications, and all of you are here. Meanwhile, there's a lot of work to do in the eligibility phase that we've already begun. So we'll talk about that in just a minute. But if you can go to the next slide. So this is a really junky graphic that did not blow up very well from the SBA website. But as we're talking about the entire process, right, we are just outside the box for another like six hours. On May 1st, we'll hop inside the box into that eligibility period. At each of these steps in the process, The MSBA will have to sign off that we have completed all of the requirements of that phase. There will have to be a board meeting where they vote to invite us to the next phase. So at any point in this process, the MSBA could say, you're not ready to move on. They could also say, we don't like what you're doing. And they could also say, forget about it. So our job here is that none of those things happen. Our job is that we are going to play this clean, we are going to be comprehensive, and we are going to move as fast as we humanly can. Okay, so we're going to give the MSBA a run for their money because we're going to be ready for them. Well, we'll see. But that eligibility period lasts for 270 days. So by January, we have to be done with the eligibility phase. I'm going to talk a little bit about what happens in that phase. Beyond the eligibility phase, just briefly, when we talk about forming the project team, that means bringing on board our owner's project manager. then we go into the feasibility study. When people think about what we're doing on this committee, they think we're doing a feasibility study right now. They think we're deciding, are we building? Are we renovating? Where are we building? Is it on the field? Is it in the parking lot? How's it going to work? We are not there yet. So please tell all your friends We will get there and we will work with professionals to help make those assessments on behalf of what we need to do in this building. And then we'll move on to schematic design, funding the projects. That is where we vote as a community to fund this project. I cannot stress how important that will be, but also we've got a lot of work to do before we get there. Once that happens, we go into detailed design, then we put a shovel in the ground, and then at some point in future, we complete the project. So that's sort of the soup to nuts. My goal is that we're just going to take this one step at a time. We're going to do what we need to do to be compliant with the eligibility period, and then we're going to move on. As we near that next phase, we're going to start talking about how can we accelerate the work. But for right now, our focus is eligibility. So if you can flip to the next page. The eligibility process is its own graphic, which you cannot see. So go ahead and flip to the next slide. Okay. So there are five things that have to happen in this phase. One is the initial compliance certification. It's a legal agreement that binds the city to comply with the MSBA's process. It has been signed and it has been delivered to the MSBA. We are one day ahead of schedule and I'm going to own that. Thank you, Mayor and Superintendent. We're on our way. Number two, the building committee has to be formed. You're all here. The school committee said meet before May 1st and here we are on April 30th. We've done it. The form will be submitted to the MSBA shortly. So we are working on that and that'll be submitted shortly. That's obviously the easy part. It's paperwork. I think The whole eligibility phase is a lot of paperwork, but this is the easy stuff. And we're just going to get it done and get it out of the way. The MSBA will need to sign off on our committee. We have met all the requirements. So the MSBA has all kinds of things that it requires of us in terms of who is on this committee. We've met all of those requirements with all of you here. Now we're going to dive into the actual work. There's three additional things that have to happen. One is what they call an educational profile. It's a template document, and it requires us to say, what happens in this building today? How many classrooms? How many math classrooms? How many swing spaces? How big is your theater? All of it, right? So it asks you to describe currently what happens in this building. It also asks you to describe what you envision for the future of this building. So this is where those conversations about Curtis Tufts, those conversations about early childhood become very, very important. Because between our statement of interest and this eligibility phase, educational profile, that will set the tone for how all the construction professionals actually can do their work. So this is going to set the scope, as it were, for the work that has to be done to actually get this building put up. So there's a lot of work that's been done right now in this process. I have been meeting with the administrative team since February. We meet multiple times a week. They're very sick of me. I would be sick of me. But one of the things that we have started to do is say, what can we chip away at? And so the document is pretty well drafted when it comes to What do we do in this building? All the classrooms have been counted. All the programs have been outlined. There's a little bit more work for the administration to do in terms of what happens today to accurately describe that. The other thing that is obviously much more complicated is having some conversation around what will we do in this building in the future? So in that conversation, again, we've been having a lot of sort of broad conversation. We've been sort of tapping into like the strategic planning parts of our brain to ask big questions, and I'm going to use Curtis Tufts just for a quick minute. We have had some discussion about do our educators think that is something that we should be thinking about and the answer to that is yes, they said, yes, we should be thinking about that. And so we started to say okay what does that look like what might. the requirements be. So we've started that conversation, but that conversation is bigger than what this committee can sort of chew on because it sort of dabbles in responsibilities of the school committee. So last night I served up a resolution asking our special education and behavioral health subcommittee, which is actually chaired by member Rousseau, to have a meeting on a very tight timeline to collect input and feedback about that very narrow topic. Would co-location of the Curtis-Tufts onto this campus in some capacity be beneficial to the educational outcomes of the students that go to Curtis-Tufts? There is another Medford resident who actually spoke last night. He is in charge of a very comparable program at Somerville. He talked about this transition just happening in Somerville and how it exploded his population. It has changed the game for the students who need that alternative setting in terms of access to things like sports teams, in our case, the vocational programs. So there's huge, huge opportunity, but We want to make sure that the community and the committee have some opportunity to sort of think about all that that might bring to the table and provide a recommendation back to this committee. So that has been turfed. Last night, officially, to the Special Education Subcommittee, they will meet. They will invite current staff, current students, former students, community members, etc, etc. And Jack Hevery from Somerville to come and talk and work through that and provide a recommendation. So they're on their way, that will come back by mid-June. So they have their work cut out for them, but that will help us inform the drafting of that piece of what we envisioned for this school. Because what we likely will need is not just a couple of classrooms somewhere in the building. Part of why the Curtis Tufts is successful is because the environment is considerably different than this very, very big campus with 1,200 students. So we will have to think carefully about how we craft that. But hopefully, the work that the subcommittee does will come back to us and can be sort of funneled in. Marta and Chad will come to a future school committee meeting in the coming weeks and Marta will be talking about some of her ideas for alternative programming and what all that might look like even in the short term. And so that is something that will have to be sort of folded in. Joan and Suzanne and I and Paul had a conversation yesterday about early education. Our elementary schools are busting at the seams. We'll have to grapple with that problem sometime. MEEP used to be housed here. And we are going to explore a case that says MEAP should come back here. And that may or may not be ultimately where we land, but that is something that we're exploring because now is the time. We also talked a lot about students who don't have any sort of pre-k education, and as they enter our public schools, just how challenging the entry for those students are. And so we are also talking about things like how big is the wait list, and how many students come to us who have never been in some sort of pre-k setting, and what kind of capacity would we need to service a bigger, more comprehensive early education program out of this building, because all of that would need to go into this document. So we are working on that. So as these things are happening, there's been a lot of work to date on this educational profile. The one big piece of educational profile we haven't touched yet is the communication strategy. I'll talk about that in just a minute. But on the education side, there's so much that our educators have to do for us to be able to get that document pulled together. I just want you all to know it's all in process and as we go through our next several meetings we'll bring those documents forward so we can start to do like broader reading of those documents, ask for suggestions, make sure that we are really thinking about all the angles of what we need to describe and so that is where I think all of you play a really important role to say I think you need to describe what we're doing here a little bit differently based on what I know or based on sort of what the vision is for the arts programs or for the vocational programs, et cetera, et cetera. So that's where we are on the educational profile. Curtis Tuft's co-location is in subcommittee. The other big sort of newer, newish, changing topic is MEEP. What MSBA describes as the reason for delay often in communities is that they're having to make very big decisions that feed their building process. Like, do we combine two schools? And so that obviously has its own energy and its own set of requirements, which makes it very challenging to be able to move quickly. So we are trying to both think very big because this is a one-shot opportunity to think about what the district really does need in a very comprehensive way, but also move as fast as possible. So all that work has been in progress and moving as quickly as is humanly possible. Peter, can you go to the next slide? Very similarly on the vocational side, because we have a very active vocational school, we have another document that needs to be filled out, which is a Chapter 74 viability. Chapter 74 is the chapter of the regulation that establishes vocational programs, right? OK. That drafting is in progress. We have to tell them, here are the programs we have. Here is the capacity of those programs. Here is our current enrollment. And things like, what is our wait list? We also have an opportunity to describe intended expansion of these programs. Chad and Peter will be at the school committee talking about potential for expansion. That is a school committee matter because expanded program takes much more than just a building. It takes equipment, it takes staffing. So the school committee has to weigh in on that. So that's gonna come before the school committee on May 20th, and that will feed sort of the finalization of the chapter 70 form and and this group will read through and sort of get ready for that as well. Um, and then there is a piece, um, of the puzzle, which, um, the mayor and the superintendent and I are talking to MSBA about later this week, which is really information around city planning. So we can start to, um, feed information into what they call their enrollment study that helps size the building. So you've probably heard a lot about this building was built for 4,000 students, and now there's only 1200 that. Whether 4,000 was the number or not, I don't know, but it is true that the number is different. And so one of the things that the MSBA will do in the eligibility phase is they will say, we're going to build a building for this many students. That usually tracks with something like what happens in the building today. However, if there's huge planned expansion in the city in terms of housing units going up for development, they're going to want to know all of that. So that they can size the building because they don't want us to build a building that is immediately out of capacity. They also don't want us to build a building that will never be at capacity, right so so that's some of the work that's happening there. Fourth thing, maintenance documents. There's a questionnaire that we have to answer that outlines all of our maintenance practices across the district. So it's things like, do you do recommissioning? And how is your staff trained? There's like 20 variables. That document is also in draft and moving along as quickly as is humanly possible. We'll get to that probably a little bit later in June. Final thing that we need to do to be considered done with eligibility is we have to identify funding for the feasibility study, which is probably somewhere in the neighborhood of two and a quarter to two and a half million dollars. We're not ready for that yet, but we're making plans. The mayor and I are working on what will that plan be from a financial task force perspective, so that that money can be accounted for and cared for as quickly as it is required to be. questions about the process.
[Preisner]: Seguro. Entonces, cuando dice autorización local, ¿implica eso que el electorado no vota? No. ¿O implica Hay dinero. El gobierno de la ciudad ha identificado financiación. Correcto. íntegramente, de la cual se reembolsará una parte. Pero creo que la autorización tiene que ser por el importe total. Correcto. La FDA le dirá cuál es el reembolso en función de dónde nos ubicamos en el reembolso.
[Graham]: Correcto. Entonces, la viabilidad, esta financiación tendrá que cubrir todos los gastos del estudio de viabilidad. No todo el proyecto, sólo el estudio de viabilidad, que cuesta entre 2 y 2,5 millones de dólares. La ciudad pagará todo ese estudio de viabilidad por adelantado. Y luego, una vez que la MSBA certifique nuestra tasa de reembolso para el proyecto y tengamos éxito en todo momento, reembolsarán el estudio de viabilidad que sea proporcional al porcentaje de asignación que nos proporcionen. Así que sí, sí. Utilizarán esa misma fórmula y se aplicarán al estudio de viabilidad y reembolsarán a la ciudad. Pero la ciudad tiene que afrontar este dinero. Entonces lo que tiene que pasar aquí es que tendríamos que hacer eso. Si tuviéramos que salir a elegir al electorado para conseguir este dinero, tendríamos que hacerlo. No anticipamos que necesitemos hacer eso. Tenemos un plan de financiación para eso y deberíamos ser buenos. Así que estábamos bien allí, y eso requerirá un voto del concejo municipal para autorizar los fondos y ponerlos en un lugar donde podamos acceder a ellos. Pero ahí estamos en buena forma. Como mencioné, todo esto debe estar terminado para enero. Cada uno tiene una fecha límite particular asociada. Voy a ser muy agresivo y les diré que quiero que todas estas cosas estén terminadas antes del inicio de clases el próximo año. Y siempre que sea posible, quiero que estas cosas estén hechas antes del 30 de junio. Um, por eso nos hemos estado reuniendo, trabajando y presionando. Um, y creo que, um, es importante para nosotros estirarnos. Así que estirémonos y preparémonos. Um, la MSBA tendrá trabajo que hacer en términos de, um, en términos de obtener, um, la certificación del estudio de inscripción y todo eso, pero quiero que podamos darles todo lo que necesitan para que podamos mudarnos. lo más rápido posible a la siguiente fase. Preguntas sobre la línea de tiempo. Bueno. Así que sólo nos quedan 20 minutos. Con ese fin, hemos enumerado al final de la agenda una serie de próximas reuniones del subcomité. Me gustaría que pensáramos y priorizáramos dos cosas a medida que entrar en esta primera fase. Uno es un comité de comunicaciones y participación comunitaria. Quiero una especie de subcomité, que no tenga más de siete miembros votantes, pero que un grupo interesado se reúna en un subcomité para realmente poder describir y delinear nuestro proceso de participación comunitaria. Creo que todos han visto a personas en la comunidad expresar su preocupación: ¿Medford va a arruinar esto? ¿Va a funcionar? ¿Va a suceder? Así que es necesario lograr un gran alcance comunitario. Y cuanto antes comencemos con eso, más éxito tendremos al final. Sin embargo, creo que esta es una conversación más amplia, porque también en mi opinión, tenemos una gran variedad de juntas y comisiones. Muchos de ellos están interesados en este proyecto. Por lo tanto, será necesario realizar cierta divulgación para comprender cuándo y cómo involucrarlos para que podamos incluirlo en nuestro plan maestro en el futuro. El segundo grupo que me gustaría formar esta noche es el Comité de Reglas e Incorporación. Tal como lo dijo Janelle, tenemos que establecer algunas reglas sobre cómo operaremos, particularmente en torno a la participación pública, pero solo en general. Espero que este comité tenga un tiempo limitado. Espero que puedan reunirse una vez, traer un borrador a este grupo y luego podamos adoptar esas reglas y gestionarlas desde allí. Y luego el tercer comité que no se reunirá tan rápido, pero sí, Antes de finales de junio está el subcomité de finanzas. Entonces será un comité permanente que se reunirá y continuará durante toda la vida del proyecto. Es importante señalar que cuando llegue el momento en que la comunidad tenga que votar, Este comité no es donde se realiza ese trabajo. Entonces, si estamos hablando de la necesidad final de una exclusión de la deuda para financiar este proyecto, este comité no es el lugar donde, por ejemplo, aprobamos la exclusión de la deuda. En realidad, eso no puede suceder aquí. Tiene que suceder fuera de este grupo. Um, entonces este comité de finanzas, veo esto como más, um, proporcionar aportes, um, y conocimientos sobre cosas como compras, adquisiciones, um, del gerente de proyecto de nuestro propietario, um, de nuestros arquitectos, ese tipo de cosas, um, pero también para ayudar a informar, por ejemplo, el ajuste de lo que necesitamos para la viabilidad. ¿Hay otros costos que debamos tener en cuenta? Así que hay algo de trabajo financiero por hacer, aunque... Sabes, no anticipo que ese grupo se reúna hasta un poco más tarde en mayo. Así que hablaremos un poco más sobre las Reglas de Orden de Robert y todo eso en nuestra próxima reunión. Lo sé, todos me miran como, deja de hablar, por favor. Son las 8. Así que creo que lo que me interesa es si hay personas que hayan escuchado alguno de esos temas y hayan dicho: "Realmente quiero ser parte de uno de esos subcomités, ¿puede identificarse? Y también sugeriría cortésmente que los administradores de la escuela tal vez mantengan las manos bajas porque ustedes tienen su propio trabajo que hacer para prepararse para el resto de lo que acabamos de describir. Entonces eres 100% bienvenido. para participar, pero necesitamos que usted se presente en el comité escolar. Necesitamos que John y Peter nos ayuden con esos planes de mantenimiento, etcétera. Entonces, si hay personas interesadas en cualquiera de esos otros temas, el comité no puede ser demasiado grande, pero puede tener el tamaño que consideremos necesario para poder realizar el trabajo. Entonces esos subcomités los puse en el calendario. Nos reuniremos completamente por Zoom esas noches solo para hacer las cosas un poco más fáciles. Pero, ya sabes, cada uno tendrá un resultado bastante específico para nuestra próxima reunión el 13 de mayo, que será traer un borrador de cuál es su propuesta. ¿Hay voluntarios? Sí.
[Lungo-Koehn]: Para los otros dos. especifica cuantos?
[Graham]: Creo que puede ser cualquier número de personas. No puede haber más de siete miembros votantes. Pero creo que si literalmente eliminamos a todo el personal de la escuela, no me preocupa demasiado que tropecemos con eso. Pero estoy más interesado en que las personas hagan las cosas que consideran adecuadas para el trabajo que están haciendo, para el trabajo que les apasiona. Gracias. María. Comunicaciones. Gracias. Tracy. Normas. DE ACUERDO. Comunicaciones. Marisa. Impresionante.
[Libby Brown]: Quiero decir, podría poner dos y ver si habría suficientes comunicaciones o finanzas. DE ACUERDO. DE ACUERDO.
[Graham]: Te voy a poner en finanzas. ¿Cómo suena eso? Suena bien. DE ACUERDO. ¿Escuché algo?
[Galusi]: Bueno.
[Graham]: Y Fiona, finanzas. ¿Y también podemos inscribir a Bob en financiación? Excelente. Sí, sí, absolutamente. ¿Algún otro interesado en estos comités?
[Preisner]: Si no obtiene suficiente financiación. Muy bien, te voy a poner en la lista.
[Graham]: Hay dos personas para las reglas y la incorporación. Eso es correcto. Estaba planeando formar parte de todos los comités, pero tal vez podamos pedirle a Emily Lazzaro que esté en el subcomité de reglas e incorporación. Um, lo consultaré con ella, pero, um, y también puse a Nicole Morell en el subcomité de comunicación. Entonces, hablaremos con ellos, pero ¿hay alguien más que tenga una opinión fuerte o le gustaría ir?
[Olapade]: Vale, genial. Bueno, iba a decir finanzas, pero definitivamente no tengo tanta experiencia en eso. DE ACUERDO.
[Graham]: Creo que estamos bien. ¿John? No, tienes trabajo que hacer. Oh, absolutamente.
[Parkinson]: Y creo que para todos los técnicos reales del grupo,
[Graham]: Antes de profundizar demasiado en esto, habrá un grupo de trabajo que tendrá que elaborar una solicitud de propuestas para el director de proyecto del propietario. Esa no es la experiencia que tengo. No es por eso que estoy aquí. Así que, con el tiempo, dependeremos de todos para los diferentes subcomités. Esto es, desde mi punto de vista cercano, con lo que pensé que deberíamos empezar. ¿Tiene eso sentido? ¿Alguien tiene alguna otra sugerencia sobre cosas que deben suceder de forma inminente? Tengo una pregunta. Seguro.
[Larry Brown]: Mencionaste que Curtis podría venir aquí y todos estos diversos usos de las instalaciones. ¿Quién está explorando esas opciones? como educación comunitaria, como trabajar tal vez en un colegio comunitario, cursos nocturnos como los que estuve allí esperando con la Asociación de Contratistas Generales de AGC y que están impartiendo educación para adultos. ¿Alguien como, poniendo un montón de opciones sobre la mesa que les gustaría considerar o ¿qué les parece?
[Graham]: Sí, más o menos no, pero no del todo. Aún no hemos llegado a ese punto. Así que creo que una vez que superemos este rubor inicial de la pieza del capítulo 74, podría tener sentido para nosotros agregar eso. Entonces, cuando comencemos a leer esos documentos, creo que es un buen momento para decir: ¿a quién más debemos comunicarnos?
[Larry Brown]: Porque todo ese tipo de cosas impactarán accesibilidad, proximidad, el tamaño de las instalaciones frente a otras, almacenamiento, aparcamiento, ya sabes.
[Graham]: Vale, sí, creo que es una gran idea. Voy a ponerlo en la lista. Sí.
[Ruseau]: De hecho, estamos limitados por nuestra ciudad. Somos. Si todos en la sala dijeran: Federal Rec debería estar aquí.
[Parkinson]: No está en la ciudad.
[Graham]: Pero las escuelas comunitarias sí lo son. Entonces sí.
[Preisner]: Bueno. Sí, quería preguntar, ya sabes, ¿quién proporcionará a este comité algún tipo de infraestructura digital? Entonces haré referencia al SOI. Ahí está el SOI. Hubo encuestas que alimentaron ese SOI. Probablemente haya una lista completa de otros documentos públicos que en realidad no son de acceso público, pero debería serlo. Ya sabes, este subcomité de participación comunitaria en comunicación tendrá la carga de comunicar lo mismo probablemente a muchas personas. Sí, eso se hace de manera más eficiente a través de un sitio web, tal vez a través de un repositorio compartido, y ciertamente podría haber un acceso externo. Ya sabes, un portal como un sitio web como el de cada escuela que ha tenido uno de estos proyectos y luego una especie de repositorio de back-end donde Sheldon puede verlo, entonces, por ejemplo, podría estar disponible en cualquier momento para los miembros o, ya sabes. , algo así como en la lista de acceso. Seguro.
[Graham]: Puedo darte una actualización. Tenemos esto. Así que conseguimos una URL que es exclusiva de este comité y es buildingMHS.org. ¿Es así? Bueno. Entonces la URL existe. La página existe. En realidad, Thomas está trabajando en la especie de estructura básica de ese recurso comunitario. La razón por la que les pedimos a todos biografías y fotografías es que todas se publicarán en el sitio web, por lo que está trabajando en todo eso en su rol de Director de Comunicaciones. Tom acordó, aunque es el Director de Comunicaciones saliente, quedarse específicamente para este proyecto hasta que contratemos a su reemplazo. Entonces, Thomas y algunos de nuestros estudiantes vocacionales están construyendo ese sitio web, supongo que bajo la dirección de Lisa Miller. Y habrá un componente de documentos donde estarán todos esos documentos de acceso público para que cuando alguien diga, ¿dónde está esto? Podemos señalarles un lugar. Todas nuestras actas de reuniones irán allí. Todas nuestras agendas de reuniones irán allí. Así que ya tenemos toda una estructura para intentar hacer eso. No estamos del todo listos, pero espero que para la próxima reunión podamos dar un recorrido por nuestro foro. ese sitio web.
[Preisner]: Bueno. Um, y para seguir, ese será el portal que mira hacia afuera. ¿Qué tal el backend para nosotros?
[Graham]: Entonces esa es una pregunta complicada porque bajo la ley de reuniones abiertas, realmente no hay un final para nosotros. Tan pronto como se publica una agenda, todos sus documentos forman parte del registro público. Y si lo hacemos, lo complicado es que si estamos trabajando en cosas detrás de escena, es muy probable que estemos violando la ley de reuniones abiertas. Entonces los administradores tienen copias de trabajo de los documentos en los que están trabajando y no representan un quórum y pueden continuar haciéndolo. Una vez que esos documentos lleguen aquí, se colocarán en una unidad disponible públicamente. Y cuando hablamos de editar un documento, no hay edición fuera de línea de este comité. No está permitido según la ley de reuniones abiertas. Desafortunadamente, nos sentaremos aquí y editaremos juntos un documento. Es realmente una de las partes más dolorosas de gestionar este proceso al que todos os habéis suscrito. Lo lamento. Pero sí, es increíblemente doloroso, pero fuera de línea, el tipo de edición fuera de línea que funciona de manera súper efectiva literalmente en cualquier otro lugar del mundo no es una opción aquí.
[Preisner]: Bien, no habrá Google Drive ni documentos compartidos, todo se publicará. Cuando se publican, aparecen en el sitio web. Cuando aparecen en el sitio web, son esencialmente control de configuración y no se pueden cambiar a menos que esos cambios se realicen aquí a la inversa.
[Graham]: Correcto. Sí. Es absolutamente terrible. Hemos encontrado formas de hacerlo menos terrible, pero lamentablemente son grados menos terribles. Y esa es una forma segura de meterse en problemas con la comunidad en términos de cómo se editan los documentos. Entonces las habrá, y cuando las hagamos, descubriré que esas reuniones son mucho más efectivas en Zoom. Puedes sentarte donde necesitas sentarte y todos pueden ver cómo se edita un documento y no puede haber ningún tipo de idea de que el documento se está editando sin que ocurra al aire libre. Así que tenemos que actuar con mucha cautela al respecto. Pero sí, es un proceso.
[Parkinson]: políticas totalmente equivocadas, 40 miembros. Y un miembro dijo, Simon, solo asegúrate de estar atrás y escribe nuestros comentarios allí y júntalos. Y la respuesta es no. Entonces escribes tus comentarios y respondes para que te digan, está bien, reconocido.
[Galusi]: Sí.
[Parkinson]: Es sólo que lo sentimos. Esto es como, estamos de acuerdo en que este es probablemente el más grande.
[Lungo-Koehn]: Sí. Gracias de nuevo por estar aquí. También estoy muy interesado en la parte de comunicaciones, aunque fue agradable trabajar, pero siempre estoy feliz de atender algunas llamadas. Y volverán aquí.
[Graham]: Todas esas actualizaciones volverán aquí. ¿Alguna otra pregunta que pueda responder sobre los subcomités o cualquier otra cosa que estuviera en la agenda?
[King]: Tengo una pregunta. Tengo una pregunta sobre la votación. Sí, cuando lleguemos a la votación. Sí, no lo somos. Lo que nunca he entendido es que se permite el proxy.
[Graham]: No. No, no lo es. ¿Se permite el poder en una reunión? No, no puedes asignar tu voto a otra persona. Al levantar la sesión, vamos a practicar la votación porque tenemos que votar para levantar la sesión. Generalmente, eso sucedería a través de lo que ellos llaman una votación por voz en la que todos simplemente dicen sí y nos vamos. Simplemente vamos a practicar pasar lista porque es De nuevo, extraño e incómodo. Así que haremos eso para levantar la sesión. ¿Pero alguna otra pregunta antes de levantar la sesión? Estaba prestando atención. Pero creo que la otra cosa que vale la pena describir es que hay un número considerable de miembros sin derecho a voto en este comité. Las razones de esto no son porque no queramos saber de usted. Estás aquí porque queremos saber de ti. Cuando se realice la votación, no llamaremos su nombre y usted no votará. Pero aparte de eso, usted es miembro de pleno derecho de este comité. Me advirtieron que cuando hay demasiados miembros votantes, resulta muy difícil realizar negocios porque se debe tener un quórum del comité incluso para reunirse y realizar negocios. Todo eso se vuelve muy, muy complicado. Así que este fue nuestro intento de decir: queremos tener un gran comité redondo, pero también debemos poder movernos de manera eficiente y efectiva y todo eso. Así que esa es la razón detrás. lo que hicimos allí. Y creo que el tamaño de este comité seguramente cambiará a lo largo de su vida.
[King]: Entonces de los 25?
[Graham]: Sí, hay 15 miembros con derecho a voto en el comité, lo que sigue siendo un número bastante bueno de miembros con derecho a voto. Y practicaremos la votación en solo un segundo. ¿Pero hay alguna otra pregunta en la próxima reunión? Las reglas, las reglas y la incorporación el 7 de mayo, la participación comunitaria el 8 de mayo y traerán sus hallazgos a este grupo el 13 de mayo. Entonces, en general, la gran mayoría de nuestra reunión del 13 de mayo trabajará sobre esas recomendaciones y acordará esos planes. Nuevamente, estamos en modo de inicio. Y luego de eso, entraremos en el meollo de algunos de estos documentos en los que la administración ha estado trabajando y comenzaremos haciendo una lectura completa de esos documentos hablando sobre lo que hay allí y ese tipo de cosas. Pero vamos a actuar rápido. Hemos establecido el calendario de reuniones como una pequeña justificación. Nos reuniremos lo mejor que podamos en persona aquí en Bishop 489 para desde ahora hasta finales de junio. Les prometo que volveremos a los lunes por la noche al comienzo del próximo año escolar. Pero entre ahora y finales de junio, entre las reuniones del comité escolar y los días festivos, era completamente imposible mantener ese tipo de horario. Nos reuniremos solo a través de Zoom en el verano y, de hecho, trasladamos las reuniones a los miércoles teniendo en cuenta que los lunes y viernes son realmente muy difíciles en el verano para lograr un foro de alguien para hacer algo. Espero que podamos hacer que eso funcione, pero traté de mantener el calendario de reuniones ligero. Creo que habrá más subcomités desde ahora hasta finales de agosto, pero esto fue sólo un comienzo para que la gente pueda intentar organizar sus ocupadas vidas. Sí.
[Parkinson]: Sin embargo, esa es una pregunta indirecta. Si no puedes hacerlo.
[Bowen]: Está bien.
[Parkinson]: Envía tu también envía un correo electrónico con todos tus pensamientos y comentarios. Presidente, su voz se ha ido. Así que,
[Preisner]: En realidad, esta es una cuestión técnica. Para que un caballero no pueda asistir a la reunión, le envía un correo electrónico indicando sus pensamientos y recomendaciones, posiblemente incluso una decisión. Anteriormente escuchamos que los correos electrónicos son una mala idea para casi todo excepto para establecer la agenda. Y esto suena como un área gris. Me preguntaba, entonces usted conocía la ley de reuniones abiertas y esas dos cosas están en conflicto. ¿Cómo funciona?
[Graham]: Así que puedo decirte que creo que cualquier abogado te diría que nunca escribas nada por escrito, ¿verdad? Así que ahí es donde empezamos. Nunca pongas nada por escrito. Dicho esto, si vas a poner algo por escrito, en ese tipo de escenario, sí, es un área gris. Lo que deberías hacer es ponerte en contacto con alguien y decirle, oye, ¿puedo enviarte mi opinión? ¿Y ha hablado de estas cosas con alguien más o tiene intención de hacerlo? Y si puedes estar razonablemente seguro de que tienes un circuito cerrado, ¿verdad? Eso me dices, ¿puedo enviarte mi opinión? Y yo digo que sí. Y yo digo, no voy a hablar con nadie más sobre estos asuntos, entonces estamos bien. Sólo se convierte en un problema cuando se ha conectado con un número de personas que representan una mayoría de votos en el comité. Si, por ejemplo, dijiste: Quiero decírselo a dos personas porque no estoy seguro de quién asistirá a la reunión, todavía está bien porque estás por debajo de las ocho. Cuando has hablado contigo mismo incluido, con ocho personas, ahora estás en problemas. Ahí es cuando usted ha violado la ley de reuniones abiertas. La parte complicada es que todos los involucrados deben tener la misma comprensión de quién ha estado involucrado en esa conversación. ¿Qué me perdí?
[Parkinson]: Puedes ser muy intencional. Sólo te lo digo y dices, ajá. Y luego vas y haces lo mismo. Todos estamos violando la ley, sin importar lo que hayamos hecho para intentar defenderla. Así que creo que es muy interesante trazar una línea. Es que a la deliberación en serie no le importa nada. No se trata de contenido, planes o seguros. Somos solo nosotros dos, ¿verdad? Sí. Vas y violas eso. He violado la ley. Incluso si no lo sé. Bien, bien. Bueno, sí, eso está bastante bien. ¿Lo decidimos?
[Graham]: Vamos a darle a todos una dirección de correo electrónico en las Escuelas Públicas de Medford. Y le recomiendo encarecidamente que no utilice su correo electrónico personal bajo ninguna circunstancia para ningún negocio relacionado con MSBA. Entonces, tan pronto como esos correos electrónicos estén configurados, convertiremos todo. Pero le recomiendo encarecidamente que no utilice su correo electrónico personal para nada.
[Parkinson]: Hace que el cumplimiento de los registros públicos sea mucho más aterrador. Yo era el oficial de acceso a los registros del distrito escolar. Todos los documentos que se elaboran en la escuela de negocios oficial, además de sus notas personales, son registros públicos que automáticamente deben poder proporcionarse o al menos revisarse si alguien los solicita. Entonces, hacerlo todo dentro de su dirección de correo electrónico de las Escuelas Públicas de Medford, dentro de su suite de Google de las Escuelas Públicas de Medford, donde toma notas y cosas así, es realmente útil contenerlo todo en ese espacio. ¿Alguna última pregunta? Son las 8.03. Simplemente nos gustará que las reglas de Robert suspendan esta reunión. ¿Hay una moción para aplazar la sesión?
[Graham]: Moción para suspender la sesión por parte del miembro Olapade, secundada por el miembro Ruseau. Gracias. Ah, no puedes. Apoyado por el Dr. Edouard-Vincent. Bien, estoy pasando lista. Alcalde Lungo-Koehn, ausente. Maurice Édouard-Vincent, sí. Sí. Suzanne Galusi, sí. Pedro Cushing. Sí. Marta Cabral. Libby Brown. Sí. Marisa Desmond. María Dorsey. Sí. Brian Hilliard. Ausente. Tracy Keene. Sí. Emily Lázaro. Ausente. Nicole Morell. Ausente. Aarón Olapade. Sí. Lucas Prisner. Sí. 10. Afirmativo. 0 en negativo. 5 ausentes. Se levanta la sesión.
[Parkinson]: ¿Cuál es el informe? ¿Se paga?