[Jenny Graham]: Las bebidas están allá. Un minuto. Hay un poco de superposición, pero puedo escuchar generalmente a una persona a la vez.
[Austin]: Perfecto.
[Ruseau]: La pandilla está todo aquí. Y creo que Chad es la única otra persona. Volveremos.
[Suzanne Galusi]: Estamos el uno al otro como una hora.
[Jenny Graham]: Suzanne, ¿conoces a Luke? No creo que lo haga. Me gustaría ver ruedas.
[Parkinson]: Mi, no creo que haya visto uno. Bueno. Buenas noches. Nos estamos configurando hoy. Nuestro zoom tendrá un espacio de zoom mucho más funcional en el futuro. Solo estamos esperando que llegue nuestro proveedor. El micrófono está en el centro allí. Es completamente inalámbrico. Por lo tanto, debemos moverlo según sea necesario, pero también sirve como altavoz. Entonces, si tengo que desconectar algunas cosas, lo haré. Si hay demasiado ruido, hágamelo saber.
[Jenny Graham]: ¿Tenemos gente en la sala de espera en Zoom?
[Parkinson]: La sala de espera está abierta, por lo que la gente es libre de venir en cualquier momento. Y si vemos a alguien, simplemente le enviaremos un código.
[Jenny Graham]: Ok, genial. Gracias. Bienvenido, todos. Estamos aquí. Lo hicimos. Eso es realmente realmente emocionante. Gracias a todos por venir. Solo a través de algunos planes para esta noche, nos iremos a las 8. Nos iremos antes de las 8. Lo primero, voy a cambiar un poco la agenda porque Janelle de KP Law está aquí para hacer una capacitación en derecho de reunión abierta. Así que vamos a omitir las presentaciones por el momento. Para que Janelle pueda hacer una reunión abierta mientras entrena porque tiene un compromiso para la segunda mitad de esta reunión. Así que quería asegurarme de que hubiera suficiente tiempo para que lo metiera. Pero antes de hacer eso, solo haré una llamada rápida para que, para el registro, sepamos quién está aquí. Jenny Graham aquí. Alcalde Lungo-Koehn.
[Suzanne Galusi]: Aquí.
[Jenny Graham]: Dr. Edwardda Benson. Aquí. El Dr. entra en la entrada.
[Suzanne Galusi]: Aquí.
[Jenny Graham]: Dr. Cushing.
[Suzanne Galusi]: Aquí.
[Jenny Graham]: Moderador Cabral. Aquí. Lady Brown. Aquí. Marissa Desmond, Maria Dorsey, Brian Hilliard, está ausente. Tracy Keene, Emily Lazzaro está ausente. Ella tiene una reunión del consejo esta noche. Nicole Morell está ausente. Ella tenía un conflicto anterior. Aaron Lopate, Luke Preissner, Larry Brown, Bob Dickinson, no está aquí esta noche. Fiona Maxwell, Joan Bowen, Thomas Dalton, Chad Fallon está entrante, creo. Lori Hodgkin, John McLaughlin, Paul Rousseau y Philip Santos no están presentes esta noche. También tuvo una conferencia. Entonces tenemos un quórum. Vas a aprender por qué es importante en solo unos minutos. Pero voy a entregarlo a Janelle en solo un segundo. Pero creo que comenzaré diciendo que todas nuestras reuniones están sujetas a la ley de reuniones abiertas. Y con cuatro años de experiencia en el lote de la reunión abierta, es una forma muy torpe de hacer el trabajo. Así que voy a decir que esa es mi experiencia personal. Está ahí por una razón. Es absolutamente necesario, pero requerirá que todos piensen cuidadosamente no solo sobre lo que estás diciendo y haciendo en las reuniones, sino lo más importante, cómo te comportas fuera de nuestras reuniones porque Puede encontrarse inadvertidamente en conflicto con la ley de reunión abierta. MSB requiere que celebremos todas nuestras reuniones de acuerdo con la ley de reuniones abiertas, por lo que pensamos que era importante que todos tengan algún tipo de base en todo eso. Um, los funcionarios electos en la sala obviamente están familiarizados con la ley de reuniones abiertas y pueden proporcionar orientación a cualquiera que tenga preguntas. Los acabo de firmar para eso. Um, diría que a los educadores en la sala como usted generalmente interactúa con el comité escolar todo el tiempo y generalmente no está sujeto a la ley de reuniones abiertas, pero en esta sala y en este tema está. Entonces es una especie de ajuste de Su conjunto de responsabilidades de esta manera. Así que voy a entregarlo a Janelle. Janelle, si pudieras hacernos saber si quieres preguntas en el camino o si quieres que tengamos nuestras preguntas hasta que hayas terminado.
[Austin]: Sure. Thank you so much. Can everyone hear me okay? Yes. Thank you so much for having me this evening. Happy to present on this very important topic of the open meeting law. I will dive into the public records law a little bit to the extent there's a little bit of overlap. I always think it's a good idea to cover these topics. Certainly I agree in terms of open meeting law compliance. I represent the city of Medford, other communities across the state, and we are seeing a significant uptick in open meeting law compliance. So certainly a good opportunity to provide best practices, talk a little bit in terms of you know, what your role is in terms of open meeting law compliance, and I understand that some members may be more familiar than others, so I'll try to start with best practices, and I think that's always a good idea. If there are certainly any questions after the training, or along the way, I think we can feel free to interject. I'm an informal person, as many of you know, happy to have this be a conversation. If someone feels more comfortable speaking to me after the training, I'm certainly happy to make myself available as well. And the mayor has my contact information, happy to provide that. I would also start by saying certification is really important. So for any member that hasn't already completed their open meeting law certification, I recommend that be done as soon as possible. The new Attorney General has put forth a new updated open meeting law guide. last year. That's available on the Division of Open Government's website. I'm happy to circulate the link after this, but in my opinion, if any members are due for their open meeting law certification or for any new members, it's a good idea and certainly required under the open meeting law that that be conducted. We are going to cover best practices tonight where this is a public meeting. I don't want to go into any specifics or anything that may invoke the open meeting law in a non-confidential way. Certainly if there are any questions, happy to follow up afterwards. I think I have the ability to share my screen. So I wanted to go through the slides that I have. And again, if anyone has any particular questions, happy to either interject. I won't take offense or go from there. Can everyone see the slides okay? Great. So we're here tonight to talk about the open meeting law. I'm gonna talk about best practices. I'm gonna go through the sort of fundamentals of the open meeting law. We certainly start with the premise that the open meeting law, public records and conflict of interest law throughout the country are really, you know, aimed at government transparency and to eliminate secrecy in terms of the work. that you all are doing. So we know that under the open meeting law, public bodies such as yourself that are subject to the open meeting law can generally only conduct public business through their public meetings, unless there's a specific exemption applies called an executive session, which would allow you to have a confidential meeting. And we'll cover that a little bit further in the training. But in essence, the open meeting law regulates the process by which public meetings can be held and conducted. And there are really several components to what the open meeting law requires. So one, what types of meetings are subject to the law? What rules need to be followed to hold a meeting sufficient to give members of the public notice? And what are the common violations and why? And I think this is always a good idea to cover, again, not to scare anyone or detract from any of the important work that you all are doing, but really just so we're all aware of what the Attorney General's Division of Open Government requires in terms of enforcement, and really to make sure everyone's on the same page with respect to the work and business of the committee. The open meeting law addresses four major issues, so I want to cover those in detail. And apologies if this is, you know, some information that many of the members may have, but I think it's always a good idea to do a refresher. We know that the open meeting law requires notice. Essentially, it requires that postings be conducted no more than 48 weekday hours prior to the meeting. We know that the notice has to be posted in a location accessible 24 hours a day, including the website, and the meeting has to be held in an accessible location under the ADA. If you are meeting virtually or in a hybrid format, we can talk about that. Certainly, information should be available so members of the public know how to log in at home, and any location that you're meeting in person should be accessible as well. We also know that the meeting notice or the agenda should have detailed subject matter items, so we'll talk a little bit about what that means. But it's a detailed list of topics that you will all review so that a member of the public can look at that meeting notice at home and say, yes, I'd like to attend the meeting because I know these topics are going to be covered, or no, I'm going to pass on this one and go to the next one. someone should be able to say, I understand what this meeting is about and I want to attend this meeting based on what's on the meeting notice. We're going to talk a little bit about the nature of the meeting. As I mentioned at the beginning, there's a presumption under the open meeting law because of government transparency issues for an open session. So the meetings conducted as we're meeting tonight in an open session so members of the public can see in real time what the public body is doing, the votes that are being conducted and the deliberation, and we'll talk about what that means, of the body's business and the public business being conducted. There are certain pretty narrowly tailored reasons for a closed or an executive session, and we'll talk about the procedures if you do end up meeting in executive session. Conduct of the meeting, this is a hot, hot topic in recent years, essentially, you know, what rules govern public comment? What are the free speech principles that may apply? Who gets to speak and when in remote and hybrid meetings? So we'll cover that. And then the fourth major component of the open meeting law is the meeting minutes themselves. Essentially the content of the meeting, detailed enough, similar to a meeting notice to allow someone that wasn't present to know what transpired or what took place at the meeting. The timing for drafting and approving those meeting minutes, essentially for an open meeting within three meetings or 30 days, whichever is later, is a standard that the Attorney General's Division of Open Government established. And we'll talk about the process to do that. Most of the public bodies that I work with usually have them approved at a, you know, an open meeting of the public body for any meeting minutes, but some decide to designate that task to the chair or to another individual. That's a policy decision, but we can talk about that if anyone has any questions on that as well. So we'll go through the overview essentially. 48 hours, I can't tell you how important that is prior to the date of the meeting. So certainly to be cognizant of legal holidays, vacation schedules, certainly as the summer months come up and there's various holidays in play, Memorial Day, Juneteenth, as well as July 4th, something to be aware of as you schedule meetings that it's 48 weekday hours, not including holidays or weekends. The meeting notice should list all the topics with specificity. And regardless of whether the meeting was posted correctly, We know that the open meeting law says that a meeting occurs whenever a quorum of your public body discusses matters within its jurisdiction. So we're gonna spend a lot of time on email practices and text message practices, because I certainly agree with the statement at the beginning of the meeting, that in essence, it's just as important what occurs outside of a public body's meeting under the open meeting law as to what occurs during a meeting. So we're gonna talk about pitfalls and some things to be careful of relative to your work. And essentially something that I see all the time and to be careful about is that we know that a quorum can be reached regardless of whether an email goes to the entire public body or whether it goes to several members and then it's forwarded to other members. So we're gonna talk about that. We call that serial communications and it's something with the, you know, explosion and all of us use technology all the time. It's something to be aware of, certainly, as you serve relative to the open meeting law to not get into a situation where there's deliberation over email or text message or other social media mechanisms. Subcommittees, I don't know if you intend to create any subcommittees, but certainly wanting to review that as well as we provide an overview. A subcommittee is also subject to the open meeting law. The intent to create a subcommittee essentially is not required, and the attorney general will look to determine whether or not the subcommittee is within government, empowered to act collectively in serving a public purpose. So generally speaking, unless there's an exception, and we'll talk about that, a subcommittee of your committee is essentially subject to the open meeting law. just as the entire compliment would be. You know, there are exceptions to that. If the mayor created a subcommittee to advise just herself or the superintendent did, where they are not individually subject to the open meeting law, a subcommittee created by them wouldn't be. It's a very fact specific analysis. So we just wanna be really careful with respect to the creation of subcommittees or working groups or task forces. to determine whether or not they are subject to the open meeting law. Some practical ways, I try to be practical as many of you know, to avoid violations of the open meeting law. One person reporting back to the public body doesn't create a subcommittee. And if multiple members are using, doing work on behalf of the public body, you would wanna post a meeting and comply with the open meeting law. Any questions so far? Okay, I'll continue on. Some tips to stay out of trouble. And this is all things that I've seen in advising municipalities since 2006 on open meeting law and public records issues. So it certainly comes from experience. If you are attending a meeting of another public body, school committees, city council, the city of Medford. Um another. I'm sure you're all very involved in the city of Medford and the work that the city does. You want to avoid creating the appearance, whether that be at another public bodies meeting or social event or community event. Um that you are discussing matters within this public bodies jurisdiction. Um I've handled open meeting law complaints or issues over the years where there's an or there was a community event and I think that they were talking about X, Y and Z. So certainly you wanna avoid the appearance that you are discussing municipal business. To the extent you need to meet jointly with the city council or the school committee or another public body, you can post a joint meeting to be held at the same time and place and then minutes would be prepared just as they would for any other meeting that you may have. If you're doing a site visit, certainly, best practice may be to send a representative to report back, and then that content is included in the next session's meeting minutes. You don't want to be in a position where there's a site visit at a particular location, for instance, that is not accessible. And then we're going to spend a lot of time tonight on email, but I can't reiterate this enough to try to avoid the use of email or text messages or social media. amongst a quorum of your public body. Locations, you're gonna wanna file your meeting notice with the city clerk and they're online as well. Some best practices with respect to using your or posting your meeting notice. I would recommend not using acronyms or abbreviations. Really someone that just moved to the city of Medford should be able to pick it up and say, I understand what's going on at this meeting. We all that do work with public bodies and public entities understand terms like MSBCA or MSBA, DEP, you know, DEF DESI, but certainly, you know, for the first time, you may want to spell it out just so everyone knows what is being discussed. The meeting notice should indicate the date and time of the posting. And if you do revise it, I don't know what the practice is going to be. You're going to want to include both the date that it was originally drafted and then the revised date as well. And that should be done 48 hours, 48 business hours in advance. Regularly occurring items do need some more detail than just these examples that I've used. What we know from recent determinations from the Division of Open Government is that more detail is better than less detail, so we don't really want to use categories such as new business, old business, or departmental report. We really want to specify, for instance, correspondence and list if there's any notable correspondence or you know, budget analysis and list any particular reports, for instance, that are going to be done. So I would recommend erring on the side of more, not less specificity, which should be helpful to alert members of the public about the exact topics that are going to be discussed. Any questions on any of this? Great. Some practical considerations, and this does come up obviously from time to time, scheduling matters or space limitations. Generally, a meeting may not be continued from one night to the next as a matter of course, unless that continuation is posted under the open meeting law. So if you couldn't meet tonight, would have to reschedule this meeting and repost it for the new date and time. And the notice requirement under the open meeting law doesn't substitute or supersede any other notice requirements if you have them under any other legal requirements. So always worth double checking to make sure you're covering any publication notice or anything else that may be required. Emergencies. I can't tell you how many questions I get regarding emergencies, particularly in the winter months with inclement weather. There are very limited instances when a public body can meet without that 48 hours notice that's required. Poor planning doesn't equal an emergency. We know from determinations of the Attorney General's office. So if there was just a mishap with respect to scheduling, and I certainly understand everyone's doing the best they can, and you certainly have a lot of schedules to figure out, with respect to the public body's business, but generally an emergency is limited to natural disasters, public health matters, and public safety issues. So something to be aware of. We can talk a little bit about if something's unanticipated, that's a little bit different, but hosting is really limited in the emergency context. If you do have an emergency you really need to meet, There's a specific reason why the 48 hours couldn't have been, it couldn't have been posted with the 48 hours. You do want to comply with the open meeting law to the extent you can, and really limit deliberations to just that emergency matter. You're gonna take meeting minutes of that emergency meeting, and then you'd wanna post a follow-up meeting where you basically ratify the action that was taken at the emergency. So let's hope for no emergencies. but just wanted to make sure everyone had that information as well. Conducting meetings. So we're gonna move a little bit from the notice piece of this and the agenda piece of the open meeting law to now how those meetings are conducted. These are topics that I often receive a lot of questions about. So I just wanted to make sure everyone had the best practices related to these particular topics of the open meeting law. We know that If the meeting is being recorded, similar to whether it be on Zoom or in person, that there should be a public statement or notification to the public through the technological means that the meeting minute is going to be recorded. And the basis of that is the Massachusetts wiretap statute. We can't secretly record anyone in Massachusetts. If an individual wants to record the meeting on their own, it's not otherwise recorded. So if someone shows up to an in-person meeting, it used to be when I started doing this, it would be the big, you know, the big recording device with a tripod that we had the old VCR tapes for. Now, of course, it's iPhones. The individual must inform the chair of their intent to do the recording. And then the chair would make the required announcement to the public body members as well as members of the public indicating that the meeting was going to be recorded. In my opinion, the chair can decide to reasonably regulate the recording placement. Obviously, as technology is smaller and smaller, this is less of an issue, but we don't want to block anyone's view, so to speak. And people can be in a position where they're not interrupting or there's no disorderly conduct in the meeting themselves. Any questions on recordings? Nope. Okay, thank you. Email. I would say, I'm going to try to do the math here. 70 to 80% of the open meeting law complaints that I deal with relate to the use of email, text messages, or other social media mechanisms. So I say that again, we all use technology, it's efficient, it's quick, It garners a quick response and certainly, I'm sure you all use it, you know, in your other lives, professional lives, personal lives. But really, the open meeting law does not encourage the use of email or other text messages by members of the public body to conduct their business. Email is explicitly addressed in the open meeting law, and it is often the reason I see for a violation to be determined by the Attorney General's office. And what the law requires is that a quorum, either collectively, so reply all situation, or, you know, a group of individuals or one individual forwards it to another who forwards another, can constitute an open meeting law violation. Members should really be cautious and a best practice would be not to use email to share ideas, beliefs, opinions, concerns, whether serially or in a single email regarding business. And you can't use another member to, you can't send an email to a non-public body member to then circulate out to the group as well. Some practical approaches, certainly beware to reply all on emails and really limit the use of email to scheduling purposes only and try to avoid using it to undertake business. We should always assume that emails could be forwarded to, you know, a local blogger, put on Facebook, sent to the newspaper. I've seen it before. So we really want to be very considerate of the use of email. And this is where there is the overlap with the public records law because even if you're volunteers, emails or text messages or social media posts that are made in your official capacity or in relation to your service on this committee really are subject to the public records law as well. And so if you use a Gmail account or a personal cell phone to send an email or a text message, and there is a public records request for that, that certainly would be subject to the public records law, most likely. So just something to be very cognizant of as you begin your service. Is there a question? No, I think we're good. Okay, great. Thank you. Texting and social media, texting and social media, similar, also subject to the open meeting law. Facebook, Snapchat, Twitter, Reddit, all of those are subject to the public records law and the open meeting law to the extent there is deliberation. If you are a user of social media, certainly in your individual capacity, you have free speech and first amendment considerations. So I'm not gonna speak directly to your individual rights, but certainly some practical approaches if you are posting on your service, you don't wanna direct comments to your other members, And if a matter directly involves issues pending, you might wanna consider not engaging. Certainly again, be thoughtful about the comments that are made and consider using separate accounts if you do run for something. Remember that applicants or any individual before you has due process rights. So certainly something to be cognizant of as well. The open meeting law, does not mandate, we're gonna talk a little bit about the authority of the chair in public comment, does not mandate that any particular person be allowed to speak at a meeting. So that's something we've seen a particular uptick in, both with respect to First Amendment auditors across the state, and also I'll talk a little bit about a case that came out last year that is really important. The open meeting law doesn't require that you even allow public participation or public comment, though I certainly understand that most public bodies do. The open meeting law indicates that the chair essentially has the sole discretion as to who may speak and for how long. So comments are directed through the chair, as you know. And while public comment isn't required under the open meeting law, allowing the public to speak during your meeting or restricting any speech, other than based on time, place, and manner restrictions, and we'll talk about what that means, does have serious constitutional implications. So certainly if you do allow public comment, all of the decisions as to who's going to speak or for how long should be content neutral. So not based on the particular message for a speaker or what that individual says, but just based on the time that's allotted. Some public bodies I work with say 15 minutes of public comment, everyone gets two or three minutes, people are allowed to speak once or twice depending on how busy the agenda is. And some have adopted public comment policies as well. So certainly something to put out there to all of you to consider. And we'll talk a little bit more about public comment, but the chair does have the authority to regulate it subject to those constitutional restrictions. Public participation, whether or not to allow public participation is a significant policy decision. here are a couple of factors for all of you to consider. When will the public participation period occur? Is it going to be at the beginning of the meeting? Is it going to be in the middle of the meeting or at the end of the meeting? How long will it be? You know, like I said, 10, 15 minutes is usually what I see, but there are some meetings where warrants particular input from members of the public. And so you all may decide a half an hour or an hour We just want to make sure it's equal across the board for anyone that wants to speak. How long will each person be allowed to speak and whether or not each person can speak more than once. So conducting the meeting, policy issues for public comment periods, any rules about public participation must relate to the process. such participation and cannot relate to any speech protected by constitutional principles. Any restrictions on an individual's speech must be narrowly tailored. So again, try to give some practical advice here, items to consider. During a public comment period, you certainly want to avoid a debate to the extent you can. You want to avoid responding before you've had the time or opportunity to discuss it or if the matter is controversial. And it is perfectly fine, both under the open meeting law, as well as under constitutional considerations, to just leave matters raised during public comment unresolved. They're not on the meeting agenda itself. And so it may be something that you decide to put on a a future meeting agenda so that members, the public that may be interested in the topic can come to the next meeting and say, okay, this is going to be reviewed. We're going to have an open discussion. We're going to be able to deliberate on it. So some practical items to consider there. Matters not reasonably anticipated by the chair that are going to be discussed by all of you must be added to the agenda. after the posting deadline to the extent feasible. And I'll give an example of that. If you are going to designate a staff member or someone else to work on your agenda, you wanna make sure that that person understands that it has to be added as soon as possible. And like we had talked about at the beginning with respect to the meeting notice, the updated agenda should show the original date as well as the date that it was changed. Matters not reasonably anticipated by the chair may be discussed and acted upon, but the Attorney General's Office does recommend, unless it requires immediate attention, it really should be put off to a later meeting and included in that meeting posting. So it really is, was this matter so time-sensitive, but yet unanticipated that it had to be discussed at this meeting? We updated the meeting agenda, and we're going to essentially discuss it, or can we put it off to the next meeting because it isn't time sensitive and it really could have been anticipated based on the totality of the circumstances. Any questions on any of that? I know it's a lot of content. Anything from any of the members? Looks like we're good so far. Okay, thank you so much. Meeting minutes, I don't know if you've all determined how the meeting minutes will be prepared or created and approved, but wanted to make sure, and I'll make these slides available to anyone that wants them after the meeting. I'll certainly circulate them so you have them as well as some other materials that may be helpful as a little open meeting log guide. The date, time, and place of the meeting and members present and absent does need to be included. You know, I get this question all the time. Are the meeting minutes a transcript? And the answer is no. What we know is it doesn't need to be a verbatim transcript of what transpired, particularly as I would imagine you're going to have longer meetings from time to time. What the attorney general's office has said and what the open meeting law requires is that it has to have a detailed summary of the discussion of each topic so that a member of the public sitting at home that goes to the website and looks at meeting minutes once they're drafted and approved says, okay, I understand what happened at this meeting, right? I understand this was the topic discussed. This is the general nature of the discussion. These were the votes that were taken. Here are the next steps. It can't be very cursory, but at the same time, it doesn't need to be a verbatim transcript. We do know that it should have the decisions made, any actions taken, and any votes recorded. You all did proper roll call vote at the beginning. If you are meeting in a remote capacity, you do want to do a roll call vote, and we'll talk about that in a little bit as well. The meeting minutes should also reference any documents or other exhibits that you use or consider during a meeting. They don't need to be attached to the meeting minutes, but we just want to reference them so that if there is a public records request or a request for those meeting minutes and all materials that you use during the meeting, someone can go back and figure out what was discussed and put the package together to then send to a member of the public. Meeting minutes do need to be approved and drafted in a timely manner. We know that that requires under the current regulations that that approval has to transpire within the next three meetings or within 30 days, whichever is later. There are several determinations that talk about, you know, staffing constraints or operational constraints alone aren't really a good reason for a delay in those approval of the meeting minutes. Certainly things happen. Everyone's busy and people are doing the best they can. My general advice and best practice is to try to stay on top of the drafting and approval of the meeting minutes as best as you can, given your other responsibilities. A question has come up very frequently in the last couple of years, can a public body use Google Docs or another document sharing mechanism to edit edit the meeting minutes in advance of a meeting to make that a more efficient process. And generally that is not allowed under the Open Meeting Law because if several members are going into Google Docs and sharing their comments outside of a public meeting, that could constitute a deliberation. It can be delegated, this task, to one individual. It's a matter of policy in terms of how you want to handle it in terms of efficiency, but there are different methods, so if you have any questions on that, feel free to let me know, and I'm happy to walk through it. Meeting minutes are Minutes of open meetings are public records as of the moment of their creation, regardless of whether they've been approved. So draft meeting minutes are subject to the public records law, just as approved meeting minutes are. Certainly personal notes, so if you take personal notes that are not shared as part of the public body's official files or the school department's files or the city's files, those are personal to you. And I would argue those are exempt under the public records law. But the meeting minutes, even in draft form, would be subject to disclosure. And there is a slightly shorter timeframe for a request for meeting minutes under the open meeting law. It's 10 calendar days. For a public records request response, it's 10 business days. So I just wanted to make sure you had that information as well. Executive session minutes. I don't know how much you all will meet an executive session, but certainly wanted to make sure everyone was aware of what an executive session is and how those meeting minutes differ from open session meeting minutes. The open meeting law allows public bodies to meet an executive or confidential session for specific reasons, those are all spelled out in Chapter 30A, Section 21. And I have many handouts on this. If anyone wants it, feel free to let me know. Happy to share it with all of you. Basically, if you all meet in executive session, either for litigation or real estate reasons, or there's a particular complaint, those are the most common reasons to go into executive session. There are specific requirements that apply. There must be notice. There need to be roll call votes. And those meeting minutes as opposed to the open session meeting minutes are confidential so long as that executive session purpose applies or there may be another reason to keep them confidential even after they're released under the public records law. Essentially, executive session meeting minutes can be withheld until that purpose has been met unless they're protected under the public records law. And the most common example of that is if you were meeting regarding, you know, threatened litigation or litigation that you were involved in, I hope that never happens, under Purpose 3 of the open meeting law, and you had counsel advising you at that meeting, the litigation settles, the, you know, there's no threat of litigation, all of that goes away. but the meeting minutes themselves may be able to be redacted under the attorney client privilege. So there is a little bit of overlap there with respect to the open meeting law process and the public records process. So just want to make sure everyone knew that. If you do meet an executive session, the open meeting law requires the chair or the chair's designee to review executive session meeting minutes routinely. I usually recommend quarterly just to see, can the meeting minutes be released? Has the purpose expired or not? And so that, to get in the habit of doing that, if you do end up meeting in executive session, I think is very helpful as things progress. Same timeframe in terms of a response, the 10 calendar days as well. Not that you need to release them, but just that a response be provided. Any questions on that so far? Nope, we're good. Thank you. I just want to check in every once in a while just to make sure. Executive sessions, if you do meet an executive session, you're going to first convene an open session. This question comes up all the time. Well, we're just having an executive session, Janelle. Like, what do you mean? Well, you have an open session, you start, and then the public sees you vote to go into executive session. That's what the open meeting law requires. You're going to announce the purpose of the executive session without compromising the reason. You know, this comes up more often, I would say, for land use boards, for instance, but if you had, if there was a threat of litigation and you didn't want to impact that at all, certainly may decide as a matter of policy, we can't discuss this. So something to be aware of. You're going to take and record a roll call to vote to go into executive session. and announce publicly whether or not you're going to return an open session or reconvene at all. Exhibits and documents are going to, again, be stored in reasonable proximity to the minutes so that we understand what the record of the meeting, what happened at the meeting, what transpired, and really only, I can't stress this enough, discuss the matters that are cited. So if you do feel as if you have a reason to go into executive session to discuss things secretly, And again, they're very narrow for the reasons you can do this. You really only wanna discuss those matters. You don't want the conversation of we are in a different direction that should be discussed in open session because I have dealt with open meeting law complaints alleging that when the minutes are released, everyone can see there was an open discussion of something else. So really be cognizant that you're only talking about what you can talk about in executive session. And again, it's 38 section 21, and the open meeting raw guide that I can circulate after this meeting goes through all of that in detail and there's a very helpful checklist that I have as well that I'm happy to provide to the committee as they conduct as you all conduct your work. I do get this question quite often, so I wanted to make sure you all knew. If an executive session is anticipated, it does need to be listed in appropriate detail on the meeting notice, again, without compromising your position, and the vote to enter into executive session must also be listed as well. You know, it's often that You have an open meeting and someone will say, well, can we go into executive session now? And the answer is most likely not. The same posting requirements apply unless there's an emergency or unanticipated item. So I wanted to cover, before we go into questions, and I'm happy to answer any questions that anyone has, a little bit of the enforcement process, just so you're all aware of it in case this ever comes up, and I hope it doesn't. You know, step one is if there was an open meeting law complaint that a written complaint be filed, there's a specific form within 30 days that someone found out about the alleged violation. And then from there, the public body would review the complaint, discuss a response and issue a response to the complainant along with any action that was taken. The complainant can essentially be satisfied and not do anything else and say, I'm completely content. with how the committee responded, or alternatively, they can say, I want further review with the Attorney General's Office. And the Attorney General's Office has a specific division, the Division of Open Government, that is charged specifically with enforcement of the open meeting law. There's a director of that division and several attorneys, and they essentially review open meeting law complaints to determine whether or not a violation has occurred. There are a variety of options. If there is a violation that the AG's office has, they can nullify the action that's taken. There are fines that can be imposed for intentional violations. There is also the option to go to court to seek further relief if an individual wants to. And then three registered voters can also bring an action in superior court. You know, I think the bottom line here is to really take those best practices and try to employ them to the extent you can. And if there's any questions along the way, better to ask at the beginning than to let it go further than that. Any questions so far? Nope. Nope, I think we're good. Okay, thank you. So I wanted to cover some recent notable court decisions. I've given a long summary here just so everyone has them. I think really the takeaway is the Barron case is a huge case that was recently decided by the SJC, the Supreme Judicial Court, which is the highest state court in the Commonwealth. And that really dealt with public comment periods. And essentially, in summary, the court held that while Municipalities are not required to provide public comments during board and committee meetings. If you are required to do so, they have to comply with the provisions of the constitution. So after this decision in South Borough, and I encourage you to all read it if you're interested, and I have a copy if anyone wants it, in my opinion, care should really be taken that any public comment period, like we talked about a couple of slides back, is limited to these reasonable time, place, and manner restrictions, rather than mandating quote-unquote civility or other content-based restrictions. You know, certainly this was a trend since the court reviewed this Corey Spaulding case versus Town of Natick School Committee back in 2018. closely tracked that case and the ACLU was involved in that litigation. That also dealt with public comments during public meetings where there were allegations the committee improperly limited comments made by members of the public, which were critical of the committee, but allowed other individuals to speak. If we look at these cases together, essentially, I think it makes sense to have a public comment policy or consistency across the board with respect to time, but regulation of content is really problematic in light of these decisions. So if there are specific questions of that, as you begin to conduct your business, certainly let me know. I'm happy to analyze that. I've worked on a lot of public comment policies since the Barron decision was decided. So happy to answer any questions that anyone has on that. I think practically speaking, most people do the time restrictions for public comment period and decide where in the meeting they're going to have public comment based on their other businesses, business for that meeting. I've included reference to two other cases. The Town of Swansea case was about sufficiency of meeting minutes. So I wanted to make sure you all had that as well. And then the Bolter versus Whelan case was really, and I don't know how much this would impact your work, but really dealt with employee evaluation processes. The current state of the open meeting law. So we know that the COVID-19 pandemic era changes are in place until March 31st, 2025. They were extended by Governor Healey in a supplemental budget bill that further extended those temporary measures. They were put in place in 2020 and extended several times. I just wanted to alert all of you that there is also significant pending legislation that would either seek to extend this further or make modifications to the open meeting law. I haven't heard it moving quickly at the state level, but certainly will keep All of you updated along the way, if there are changes, we would update, certainly update you, but for now, you can meet entirely in person, you can meet entirely remotely, or you can meet in a hybrid format. You know, I think instead of holding meetings in a public place, you can provide adequate alternative means, and we'll talk about what that means. Public body members can also participate in meetings remotely as well. The changes are still optional, There are technological considerations, we'll talk about that, but essentially the 2020 changes that were in place remain in effect through at least March 31st, 2025. And I would imagine there'll be further action on those in the next six months. Adequate alternative access, what does that mean? It means that if you are providing, if you are meeting remotely, you have to provide real-time access. A lag of about 20 seconds or so is deemed acceptable, but if there is a technical problem that prevents the meeting from being accessible, the stream crashes, the meeting should be paused or rescheduled depending on the severity of the technical issue. So there have been multiple determinations that The attorney general's office has held that continuing a meeting and posting a recording afterwards does not cure a violation if the meeting is fully remote. The public must be able to access the meeting as it happens. And again, this is if there's a remote meeting. If you're meeting entirely in person and you're providing a courtesy link or it's being live streamed as this is on, know Medford community then that requirement would not apply in my opinion. Zoom as we're here tonight is the typical means but it's not required. Any method that allows the public to follow in real time is acceptable in light of the remote meeting requirements. Additional considerations if you are meeting remotely you have to make a public statement that the meeting is being recorded, again, under the wiretap requirements. Votes should be taken with a roll call, just as we do in an executive session, and remote meeting, remote members, so if there are some people in person and there are some people at home, you must introduce yourselves or be introduced at the meeting, and the camera should be on to the extent that someone can have their camera on and they're not participating by phone or for medical reasons, they can't participate with their camera on or they've requested an accommodation. When holding an executive session remotely, members of the public body should state that no other person is present, that no one else can hear them. Again, that goes to the confidential nature of an executive session. And so if we were here tonight, I would say, you know, just so you know, I'm here in a room with the door shut in my office and no one else can hear me. That would be sufficient. Hybrid meetings. Many, I would say the majority of public bodies I work with are meeting in a remote or hybrid manner. You can allow your members to meet in person, but members of the public can watch a live stream. And you can also allow direct participants. So if you had a contractor or an engineer or a project manager to attend in person, but the general public could meet remotely. And a member may attend remotely if even if other members attend in person. The bottom line is essentially if live access stops, then the meeting must stop as well. If there is troubleshooting or technical difficulties, you do want to be careful, again, not to deliberate over text or email if there is an issue with a technical feed. And you can resume the meeting once it's resolved and members of the public are allowed to see the live stream again. Public body must be able to hear and follow the meeting from their remote location. Okay, so that was a little bit of a, I know a lot of information to take in. I'm happy to answer any specific questions that anyone has. As I had mentioned, I'm happy to share both these slides as well as additional resources as a open meeting law training kit with all of you and happy to answer any questions along the way. and update you with respect to the legislation on the open meeting law changes that may or may not go into effect by the end of next March.
[Jenny Graham]: ¿Hay alguna pregunta para Janelle? Bien, Janelle, si pudieras enviar esas diapositivas, eso sería genial. Me aseguraré de que el comité tenga acceso a ellos. Y muchas gracias por tu tiempo.
[Austin]: Gracias a todos. Enviaré la guía de registro de reunión abierta. Enviaré mis diapositivas y enviaré otros materiales útiles, así como un resumen de eso. Tienen una decisión para que todos lo tengan. Genial, gracias. Muchas gracias. Fue agradable verlos a todos que tengan buenas noches. Buena suerte con el resto de tu reunión. Gracias. Gracias a todos.
[Jenny Graham]: Bien, entonces llegamos a tiempo. Vamos a volver a algunas presentaciones. Este es un gran grupo. Somos 25 de nosotros en total. Tenemos algunos miembros que no pueden estar aquí esta noche que me hacen saber eso de antemano, por lo que los pondremos al día. Pero esperaba que pudiéramos dar la vuelta a la habitación y que pudieras presentarse y hablar muy brevemente sobre lo que ve tu papel en el comité y asegurarte de que Todos en la sala se conocen, si tiene un papel oficial de capacidad en las escuelas que tal vez no lo hayan conocido antes. Entonces Peter, ¿quieres comenzar? Seguro.
[Parkinson]: Buenas noches a todos. Mi nombre es Peter Cushing, superintendente asistente de las Escuelas Públicas Americanas para el enriquecimiento. Reparación de techo verde, instalación de calderas y ayudar al autor un SOI para un proyecto que actualmente se acaba de comenzar hace unas dos semanas. Así que estoy realmente feliz de ser parte de este equipo que ayudará a construir el futuro de Metro. Soy Joan McLaughlin. Soy director de edificios y terrenos. Vengo a mi 38º año en Brigham y las Escuelas Públicas Metodistas. Lo espero con ansias. Estaba en el Laboratorio de Ciencias cuando hicimos el Laboratorio de Ciencias de la Escuela Secundaria en MSBA. Estaba en el proyecto petrolero en Medford High School. Cuando hicimos eso, ese fue otro proyecto de MSBA. Espero poder llevar mi vasta experiencia a largo plazo a la vanguardia para ayudarnos de cualquier manera que podamos impulsar las cosas. Buenas noches a todos. Soy Thomas Dalton. Soy el director de comunicaciones saliente de los servicios públicos metropolitanos.
[Jenny Graham]: Pulgar hacia abajo.
[Parkinson]: Pero a tu disposición ahora. Soy un profesional de comunicaciones con una carrera en el gobierno estatal y local. Pero cuando todavía vivía en mi ciudad natal de Stoneham, también serví como miembro del comité escolar en Stoneham. Durante ese tiempo, comenzamos el proceso con el MSBA para la nueva escuela secundaria Stonewall que se abrirá este septiembre. Así que particularmente este período del proceso de MSBA, es muy familiar para mí. Estaba sirviendo como miembro del comité escolar durante ese plazo. Ciertamente, muy entusiasmado con todas las oportunidades que tendremos que colaborar con el estado para reunir muchos aportes locales realmente buenos. Es realmente emocionante. Hola a todos. Soy Paul Rousseau. Estoy en el comité escolar de Denver. Es mi séptimo año. Estoy a punto de decir que estoy seguro de que están muy impresionados.
[King]: Buenas noches. Soy Tracy King. He estado viviendo en Medford durante 12 años. Trabajo profesionalmente como gerente senior de teatro e instalaciones que supervisa las operaciones cotidianas de un centro de artes escénicas en un campus público. Actualmente soy parte de un equipo que desarrolla un nuevo teatro al otro lado del río en Austin. La innovación fue solo un par de meses, hace un par de semanas. Así que traigo algunas operaciones diarias, gestión de instalaciones y recursos. Soy Maria Dorsey.
[Dorsey]: Trabajo aquí en Metis High School como bibliotecario escolar. He estado en las escuelas durante 28 años. He vivido en Medford durante 43 años. Mi esposo es un residente de toda la vida. Y estaba involucrado, así que siento que es, he estado en Medford todo el mismo tiempo. Estaba trabajando en el viejo Brooks-Hobbs cuando pasamos de allí a la nueva Biblioteca McGlynn. Y luego dos años después, hice la transición a la nueva biblioteca de la Escuela Brooks. Y en 2010, hice la transición a la antigua escuela secundaria, lo cual fue bastante shock. Pero, ya sabes, cuando estábamos pasando por el proceso de construcción para las otras escuelas, no estaba en el comité, pero participé en algunos de los tutoriales en otros edificios. Y vi esos eventos semanales de Jack Buckley con tiempo y presupuesto. Y fue realmente, estaba tan fascinado por todo el proceso. Y veo mi papel como la parte funcional del edificio, cómo va a operar para los estudiantes, los maestros y, por supuesto, mi deligero del espacio personal.
[Libby Brown]: Hola a todos. Soy Libby Brown. Soy arquitecto. He vivido en Medford durante casi 10 años. Y estoy realmente emocionado ahora que mis hijos están en la escuela, que este es un proyecto que cobra vida, y estoy realmente emocionado de ser parte de él. Trabajo principalmente en educación, en su mayoría más alta, pero también algunos K-12 privados. No hay experiencia de MSBA exactamente, pero hemos hecho que MSCBA funcione, por lo que un poco en el lado superior. Pero creo que esta es una oportunidad maravillosa para Medford. Trabajo mucho con educadores, bibliotecarios y personas, a la programación a través del diseño y la construcción de conceptos, especialmente con muchas renovaciones de fase y evaluar las instalaciones existentes y si los va a mantener y renovarlos, derribarlos, hacer ambas cosas, hazlo todo a la vez y cualquier cosa intermedia. Así que este es un proyecto emocionante. Me alegra estar aquí.
[Larry Brown]: Soy Larry Brown, a solo un Joe promedio a un par de cuadras de distancia. Así que no sé exactamente dónde voy a encajar en todo esto, pero tengo muchos antecedentes en construcción, planificación, desarrollo del sitio para principalmente residencial, pero también como comercial. No quiero decir eso, pero si alguien quiere conocer mis antecedentes, puedo hablarte más al respecto. Pero supongo que mi interés es como Ayudándote en el proceso, porque he hecho este tipo de cosas en una variedad de niveles, no específicamente para una escuela, sino otros tipos de proyectos. Como acabas de señalar, hay muchos factores aquí, y se hace todo lo que se puede hacer secuencialmente. No podemos simplemente saltar al final. Y si puedo ayudar con ese proceso, estoy feliz de hacerlo.
[Jenny Graham]: Larry, también eres un maestro retirado de Medford Vocational High School. quien también las iluminas de la luna aquí de vez en cuando.
[Larry Brown]: He tenido unos 38 años en construcción.
[Jenny Graham]: Sí.
[Larry Brown]: Muchas cosas diferentes.
[Jenny Graham]: Así que no te vendas corto. Es mejor hacerlo.
[Larry Brown]: Aaron.
[Aaron Olapade]: Hola a todos, mi nombre es Aaron Olapade. También estoy en el comité escolar aquí en Medford. Soy un graduado de clase 2018 de Medford High, por lo que ya sabes hace un par de años y acabo de graduarme de la universidad de BC en mayo pasado. Gran parte del trabajo que he hecho en los últimos dos años ha sido principalmente compromiso comunitario, compromiso de los jóvenes principalmente. Tomé un año sabático y trabajé para el año de la ciudad de Boston, así que trabajaba en la enseñanza de clase en el sistema escolar de Charlestown. Y luego haciendo mucho trabajo comunitario también mientras estaba en la universidad. Desde entonces, me acabo de nombrar el nuevo director del programa para el Programa de Empleo Juvenil de la Ciudad de Malden. Así que estoy trabajando en la oficina del alcalde tratando de que los niños tengan acceso a oportunidades de trabajo. Entonces, si tiene hijos interesados, hágamelo saber. Intentaré conseguirles un trabajo para el verano y para el año escolar. Así que estoy muy emocionado de estar aquí. Creo que muchas de las cosas en las que me estoy centrando son, creo, solo compromiso juvenil, asegurándose de que nuestros estudiantes realmente tengan acceso a lo que merecen. Y creo que eso es lo que todos estamos aquí para hacer. Así que estoy emocionado por todos nosotros. Sarah.
[Fallon]: Hola a todos. Chad Fallon, Director Principal de Educación Carrera y Técnica aquí en la escuela secundaria. Estoy comenzando mi octavo año en septiembre. Esto se siente como en mi callejón porque trabajo con un grupo de personas a las que les gusta romper las cosas y volver a construirlas y diseñar cosas. Y tenemos 15 programas aquí, si no lo sabe. Así que veo esto como una oportunidad para expandir nuestra programación, con suerte agregar de tres a cuatro programas adicionales a nuestro menú de opciones. Feliz de estar aquí.
[Jenny Graham]: Soy Jenny Graham. Soy la silla de este grupo de 25. Así que gracias por estar aquí. Tengo dos hijos en las escuelas. Creo que ambos pueden perder este proyecto antes de que esté en línea. Pero he hecho muchas promesas en casa, así que aquí estamos. Pero estoy ansioso por esto. En mi trabajo diario, soy dueño de una firma de consultoría de gestión. Trabajo mucho con la mejora de procesos, el diseño y la entrega de aprendizaje de adultos, así como la gestión de proyectos. Así que soy un gerente de proyecto certificado, no en la construcción, pero sí sé cómo llevar a un gran grupo de personas a una meta. Y eso es lo que estoy aquí para hacer. Por lo tanto, muchas de las cosas de las que Janelle estaba hablando son roles para mí asumir en términos de actas. Y hablaremos de todo eso a tiempo. Pero estoy tan emocionado de que estés todo aquí. Tenemos mucho trabajo por hacer. Y en realidad hemos hecho una gran cantidad de trabajo. Y estoy muy emocionado de contarte sobre eso. Así que llegaremos a eso tan pronto como terminemos las presentaciones.
[Preisner]: Luke Preissner, padre de tres hijos en el sistema escolar. El mayor es séptimo grado de los Andrews, y luego su hermana todavía está en el Roberts, y su hermano menor todavía está en el Roberts. Creo que me caracterizaría como un padre interesado y muy motivado para mejorar el entorno de la escuela secundaria para que podamos evitar cualquier opción difícil más adelante. Creo que, tal vez, me concentre en las cosas. Y entonces realizo mucha investigación, algunas bonitas No diría familiar, pero soy consciente de cómo estos esfuerzos complejos pueden caerse de los rieles y tomar mucho más de lo que deberían. Y así, ya sabes, profesionalmente, soy ingeniero de sistemas. Trabajo en la industria aeroespacial, familiarizada con la complejidad y la atención al proceso. Ciertamente, ya sabes, creo que mi papel será tal vez preguntarle a algunos Preguntas fuera del cuadro. Sé que tenemos muchas personas aquí que trabajan directamente para las escuelas o tienen una fuerte conexión con el distrito escolar. Y tal vez estaré mirando un problema particular desde una perspectiva diferente y daré voz a eso. Tal vez sea productivo. Tal vez sea algo que es un pedazo de espagueti que se desliza de la pared. Pero creo que ese es mi papel aquí, un papel extraño, pero ciertamente motivado para traer una nueva escuela secundaria a Medford. Gracias.
[Maxwell]: Hola, soy Fiona Maxwell, directora de adquisiciones de la ciudad de Medford. Es bueno ver muchos nombres. Me acabo de dar cuenta de que nunca vi tu cara. Pero he estado en la oficina de adquisiciones de City of Medford durante siete años, y esta es una gran oportunidad. Hay tantas cosas buenas que suceden en la ciudad de Medford, y no soy de Medford, así que estoy feliz y entusiasmado con todos los proyectos que están sucediendo. Es una gran cosa. También vengo de una comunidad donde construimos una nueva escuela secundaria, la escuela secundaria, en 2015, y estaba en el otro extremo. Fui más el alcance, y trabajé para la ciudad de North Reading, pero en una capacidad diferente. Y puedo decir que fue un proyecto excelente, un gran sistema escolar, y mi hija fue la primera clase de graduación, y mi hijo también se graduó de allí. Estoy deseando traer, Medford lo merece.
[Breanna Lungo-Koehn]: Breanna Lungo-Koehn, alcalde de Medford. Quiero agradecer a todos por estar aquí y agradecer a Jenny por tomar la delantera en todo el trabajo que ha hecho. Tengo tres hijos, dos en las escuelas públicas, uno que puede tener un año o dos o tres, pero de cualquier manera, estoy muy emocionado de comenzar este proceso.
[Desmond]: Hola, soy Marissa Desmond. Soy arquitecto. Principalmente trabajo en entornos del campus, mucha educación superior, pero de manera similar un poco de K a 12. Me he estado enfocando predominantemente en las porciones de programación y diseño conceptual temprano de los proyectos, pero también he seguido mucho desde el concepto similar a través de la construcción. Tengo dos hijos pequeños, de tres y cinco años, así que estoy realmente emocionado de Tenga una nueva escuela para ellos en el futuro. Ser parte del proceso. Además, antes de comenzar mi educación arquitectónica y mi carrera, enseñé un poco de matemáticas de séptimo grado. Entonces, por un poco tanto tiempo, también. Estoy realmente emocionado.
[Cabral]: Marta Cabral, directora de la escuela secundaria aquí en Metro Chi. Soy un ex maestro. Yo también era un AP. Y este es mi primer papel principal. Así que me siento extremadamente bendecido de poder ayudar a construir una nueva escuela en mi primer año aquí para nuestros estudiantes, porque realmente lo merecen. Tengo cero antecedentes de construcción, cero trabajo arquitectónico, cero cualquier cosa que todos ustedes tienen como experiencia. Pero lo que puedo hacer es imaginar qué tipo de espacios que nuestros estudiantes, maestros y personal necesitan aquí en Medford High School. Y estoy muy emocionado de hacer eso, porque creo que realmente podemos Mueva la aguja hacia adelante en la instrucción creando espacios que sean colaborativos e innovadores. Así que estoy emocionado de estar aquí y gracias.
[Hodgdon]: Soy Lori Hodgdon. Soy el director de la escuela, el director de Curtis Bus, probablemente el edificio más antiguo. Ciertamente. De hecho, me encanta la arquitectura de la vieja escuela, amo el autobús Curtis, pero sé que no está diseñado para los estudiantes. Entonces, estoy realmente emocionado de haber sido maestro de secundaria, director de Vermont, director en Western Mass, North Shore y luego una escuela autónoma. Siempre he estado en el final de un proyecto de construcción o luchando por ello. Era un estudiante en Middlebury, Vermont y lo vi suceder. Todos usábamos botas y mi hermano tenía que cosechar los beneficios del nuevo edificio. Siento que siempre he estado al principio o al final de algo. Y creo que es realmente emocionante. Creo que la capacidad, no todas las ciudades o ciudades, puede construir un nuevo edificio escolar y pensar en el futuro, especialmente con los estudiantes con los que estoy trabajando actualmente, que acceden en términos de capital y tipo de capital cultural y recursos para nuestros estudiantes, creo que será realmente importante. Me ha gustado lo que Jenny ha dicho, una especie de localización, o quien haya aparecido, me encanta, de pensar en que nuestros estudiantes de Curtis Tech realmente sean parte del tejido de este edificio en el futuro. Se lo merecen.
[Joan Bowen]: Hola a todos. Soy Jo Bowen. Soy Director de Servicios Estudiantiles aquí en las Escuelas Públicas de Medford. Soy un residente de toda la vida y un empleado de toda la vida. Este es mi 31 años aquí en Medford. Y he ido la gama de maestros, líder del equipo de evaluación, coordinador y ahora en este puesto. También he tenido dos hijos que se han graduado de las escuelas públicas de Medford. Uno fue la ruta universitaria, uno fue vocacional. Así que estoy realmente emocionado de ver la visión de esta nueva escuela secundaria y lo que puede traer a Medford y a nuestros estudiantes, pero también a aprovechando lo que dijo Laurie, la equidad y la accesibilidad para todos nuestros estudiantes.
[Suzanne Galusi]: Hola, soy Susanne Kalusi. Este es mi 27 años. Así que yo también nací y crecí en Medford, una de mis escuelas favoritas. Ya no vivo aquí, pero toda mi carrera ha estado aquí. Comencé como maestro y subdirector, líder escolar en Brooks y superintendente asistente de escuelas primarias, y ahora superintendente asistente de académicos y construcción. Similar al tipo de pieza de Marta, estoy realmente emocionado de trabajar con todos ustedes para la visión instructiva de las escuelas. Creo que alguien que era María hablaba un poco al respecto. Entonces, ya sabes, mi padre era el gerente de proyecto de los edificios K a ocho. Así que siento que he vivido ambos lados de esto un poco, pero ser lo suficientemente bendecido Para ser uno de los maestros en el nuevo, en ese momento, 2001, la nueva escuela, fue genial ver también ese proceso completo como educador y ser una de las personas en las nuevas escuelas. Así que creo que el papel crítico que todos desempeñamos, estas decisiones que afectarán a nuestros educadores, nuestros estudiantes, nuestras familias, nuestra comunidad, es muy importante para mí, así que tomo Tómate esto muy en serio. Y me siento muy honrado de ser parte del equipo y trabajar con todos ustedes.
[Parkinson]: Gracias. Buenas noches, Marisa Parkinson. Yo también nació por la calle en Lawrence. Mi familia, mi madre todavía está aquí por la calle en West Medford. Y comencé la escuela en Medford. Comencé en una escuela temprana. Fui un camino diferente. Terminé en St. Ray's y Casey. Soy demasiado católico, pero ya sabes, trabajé en Johnny's Foodmaster en Westlake. Devil Park era mi parque local. Y ya sabes, me encantan las escuelas. Amo a los niños. Amo la educación. He estado en educación ahora durante 30 años. Eso es bastante aterrador, porque tenía 29 años. Eso es como mi respuesta. Así que creo que voy a tener que hacer un ajuste. Pero estoy realmente entusiasmado con lo que esto significa. Obtener una nueva escuela secundaria para Medford. Sé en el momento en que se construyó este edificio, fue como, ya sabes, como Taj Mahal. Era una hermosa escuela secundaria. Pero, ya sabes, más de 50 años después, necesitamos algo nuevo. Y siento que nuestros estudiantes lo merecen. Y tenemos una maravillosa programación vocacional. Tenemos una maravillosa programación académica, pero en un edificio muy antiguo. Y tenemos un maravilloso programa Curtis House, que se encuentra en una instalación diferente. Tenemos maravillosas opciones de la primera infancia y nuestro programa de preescolar para el personal que se encuentra aquí. Y somos afortunados de tener esas cosas en Medford. Y siento que Medford es esta pequeña joya. Y tener una nueva escuela secundaria insignia hará mucho por nuestros estudiantes, por la comunidad y para el futuro de nuestra comunidad en general, la comunidad en general. Y espero ser parte de este proceso y trabajar con todos los que están aquí y tomar mis diferentes experiencias. Ya sabes, agregar mi voz con todas las voces que ya están aquí. Y para el alcalde y el miembro Graham, ya sabes, para llegar a este grupo de 25, había tantos candidatos maravillosamente calificados que era como otro ingeniero, otro arquitecto. Pero para llegar a este grupo de igual individuos maravillosos. Estoy muy, muy agradecido. Quiero dar un grito a Luke, quien comenzó el proceso con nosotros hace dos años, creo. Y, ya sabes, se quedó allí y siempre estaba registrando. Así que estoy ansioso por este proceso y realmente quiero que nos mantengamos positivos y optimistas sobre lo que está por venir. Y el miembro Ramjani, no sé si quieres compartir con ellos sobre la excursión. que tomaste y lo emocionante que tomamos algunos de nosotros y lo emocionante que fue. Y será aún más emocionante para el resto del equipo ir y tener esas experiencias similares.
[Jenny Graham]: Sure. Thank you all for the... words of excitement. I want to do a couple of things between now and 8pm and we're going to be out the door at 8, I promise. But just as a quick time check, two big things. One is I want to give you a bit of a sense of what's been happening. to lead up to today and where we are in the process. So I'm going to talk a little bit about that. We're going to bring up a quick presentation to do that. And then before we leave tonight, we will form some subcommittees so that we can move quickly on some of the near-term work that we need to do. So we'll talk about that in just a minute. But Peter, if you can bring up that presentation for me, that would be great. OK. You can go ahead a couple of pages. Keep going, one more. Here we go. Back in February, we started, so in December, the MSBA invited us to the eligibility period. And we'll talk about what the eligibility period means in just a couple of minutes. But that invitation said, you're invited to this process, which starts on May 1st. So tomorrow we start. However, the committee named me the chair of this building committee back in February, and there's a lot of work that has been done so far. One of the things that we had to do was find all of you, right? So in the context of trying to say, what is it that we want as a school committee for this building committee to do, we established a list of goals. There's going to be many, many more goals, but I did want to set the stage of, the work that we're going to do for the next five to seven years. The first is to plan comprehensively for all programming currently residing on the Medford High School campus, including vocational and non-vocational 9-to-12 education, 9-to-12 athletics, the Medford Family Network, Medford Community Schools programming, early childhood education, including, but not limited to, the Medford Early Education Program, which we call MEAP, and Kids' Corner. So there's so much more that goes on in this building than what we think about when we think about a high school. So that's one thing for you all to start to think about. Number two, what's that? Can I take it? Oh yeah, and I can share the slides. No, no, I can share the slides. Yeah, I can share all the slides with you afterwards. Number two is to consider whether the placement of Curtis Tufts High School on the Medford campus will provide increased educational opportunities to enrolled students at Curtis Tufts. Number three, ensure robust public input and stakeholder feedback and appropriate milestones throughout the project that complies with MSBA guidelines and guidance from the Medford School Committee. Listen to educator and administrator input regarding the future of educational best practices and plans for the students of Medford. That means we care a lot about functionality. So we wanna know that the spaces will work for the students and the teachers in the building. It's really, really important. Number five, create plans for the building that advances Medford's climate goals and achieves any CHIPS and LEED 5, LEED version 5 certification to meet the Paris Climate Accords 2030 and 2050 targets, and moves efficiently and effectively through the building process in a manner that ensures students are able to learn in the new building as quickly as is feasible. So that's a huge task. as quickly as is feasible is still measured in years and not in months. But in the context of building this committee, once I was designated the chair, we got out the call for applications, we started to collect applications, and all of you are here. Meanwhile, there's a lot of work to do in the eligibility phase that we've already begun. So we'll talk about that in just a minute. But if you can go to the next slide. So this is a really junky graphic that did not blow up very well from the SBA website. But as we're talking about the entire process, right, we are just outside the box for another like six hours. On May 1st, we'll hop inside the box into that eligibility period. At each of these steps in the process, The MSBA will have to sign off that we have completed all of the requirements of that phase. There will have to be a board meeting where they vote to invite us to the next phase. So at any point in this process, the MSBA could say, you're not ready to move on. They could also say, we don't like what you're doing. And they could also say, forget about it. So our job here is that none of those things happen. Our job is that we are going to play this clean, we are going to be comprehensive, and we are going to move as fast as we humanly can. Okay, so we're going to give the MSBA a run for their money because we're going to be ready for them. Well, we'll see. But that eligibility period lasts for 270 days. So by January, we have to be done with the eligibility phase. I'm going to talk a little bit about what happens in that phase. Beyond the eligibility phase, just briefly, when we talk about forming the project team, that means bringing on board our owner's project manager. then we go into the feasibility study. When people think about what we're doing on this committee, they think we're doing a feasibility study right now. They think we're deciding, are we building? Are we renovating? Where are we building? Is it on the field? Is it in the parking lot? How's it going to work? We are not there yet. So please tell all your friends We will get there and we will work with professionals to help make those assessments on behalf of what we need to do in this building. And then we'll move on to schematic design, funding the projects. That is where we vote as a community to fund this project. I cannot stress how important that will be, but also we've got a lot of work to do before we get there. Once that happens, we go into detailed design, then we put a shovel in the ground, and then at some point in future, we complete the project. So that's sort of the soup to nuts. My goal is that we're just going to take this one step at a time. We're going to do what we need to do to be compliant with the eligibility period, and then we're going to move on. As we near that next phase, we're going to start talking about how can we accelerate the work. But for right now, our focus is eligibility. So if you can flip to the next page. The eligibility process is its own graphic, which you cannot see. So go ahead and flip to the next slide. Okay. So there are five things that have to happen in this phase. One is the initial compliance certification. It's a legal agreement that binds the city to comply with the MSBA's process. It has been signed and it has been delivered to the MSBA. We are one day ahead of schedule and I'm going to own that. Thank you, Mayor and Superintendent. We're on our way. Number two, the building committee has to be formed. You're all here. The school committee said meet before May 1st and here we are on April 30th. We've done it. The form will be submitted to the MSBA shortly. So we are working on that and that'll be submitted shortly. That's obviously the easy part. It's paperwork. I think The whole eligibility phase is a lot of paperwork, but this is the easy stuff. And we're just going to get it done and get it out of the way. The MSBA will need to sign off on our committee. We have met all the requirements. So the MSBA has all kinds of things that it requires of us in terms of who is on this committee. We've met all of those requirements with all of you here. Now we're going to dive into the actual work. There's three additional things that have to happen. One is what they call an educational profile. It's a template document, and it requires us to say, what happens in this building today? How many classrooms? How many math classrooms? How many swing spaces? How big is your theater? All of it, right? So it asks you to describe currently what happens in this building. It also asks you to describe what you envision for the future of this building. So this is where those conversations about Curtis Tufts, those conversations about early childhood become very, very important. Because between our statement of interest and this eligibility phase, educational profile, that will set the tone for how all the construction professionals actually can do their work. So this is going to set the scope, as it were, for the work that has to be done to actually get this building put up. So there's a lot of work that's been done right now in this process. I have been meeting with the administrative team since February. We meet multiple times a week. They're very sick of me. I would be sick of me. But one of the things that we have started to do is say, what can we chip away at? And so the document is pretty well drafted when it comes to What do we do in this building? All the classrooms have been counted. All the programs have been outlined. There's a little bit more work for the administration to do in terms of what happens today to accurately describe that. The other thing that is obviously much more complicated is having some conversation around what will we do in this building in the future? So in that conversation, again, we've been having a lot of sort of broad conversation. We've been sort of tapping into like the strategic planning parts of our brain to ask big questions, and I'm going to use Curtis Tufts just for a quick minute. We have had some discussion about do our educators think that is something that we should be thinking about and the answer to that is yes, they said, yes, we should be thinking about that. And so we started to say okay what does that look like what might. the requirements be. So we've started that conversation, but that conversation is bigger than what this committee can sort of chew on because it sort of dabbles in responsibilities of the school committee. So last night I served up a resolution asking our special education and behavioral health subcommittee, which is actually chaired by member Rousseau, to have a meeting on a very tight timeline to collect input and feedback about that very narrow topic. Would co-location of the Curtis-Tufts onto this campus in some capacity be beneficial to the educational outcomes of the students that go to Curtis-Tufts? There is another Medford resident who actually spoke last night. He is in charge of a very comparable program at Somerville. He talked about this transition just happening in Somerville and how it exploded his population. It has changed the game for the students who need that alternative setting in terms of access to things like sports teams, in our case, the vocational programs. So there's huge, huge opportunity, but We want to make sure that the community and the committee have some opportunity to sort of think about all that that might bring to the table and provide a recommendation back to this committee. So that has been turfed. Last night, officially, to the Special Education Subcommittee, they will meet. They will invite current staff, current students, former students, community members, etc, etc. And Jack Hevery from Somerville to come and talk and work through that and provide a recommendation. So they're on their way, that will come back by mid-June. So they have their work cut out for them, but that will help us inform the drafting of that piece of what we envisioned for this school. Because what we likely will need is not just a couple of classrooms somewhere in the building. Part of why the Curtis Tufts is successful is because the environment is considerably different than this very, very big campus with 1,200 students. So we will have to think carefully about how we craft that. But hopefully, the work that the subcommittee does will come back to us and can be sort of funneled in. Marta and Chad will come to a future school committee meeting in the coming weeks and Marta will be talking about some of her ideas for alternative programming and what all that might look like even in the short term. And so that is something that will have to be sort of folded in. Joan and Suzanne and I and Paul had a conversation yesterday about early education. Our elementary schools are busting at the seams. We'll have to grapple with that problem sometime. MEEP used to be housed here. And we are going to explore a case that says MEAP should come back here. And that may or may not be ultimately where we land, but that is something that we're exploring because now is the time. We also talked a lot about students who don't have any sort of pre-k education, and as they enter our public schools, just how challenging the entry for those students are. And so we are also talking about things like how big is the wait list, and how many students come to us who have never been in some sort of pre-k setting, and what kind of capacity would we need to service a bigger, more comprehensive early education program out of this building, because all of that would need to go into this document. So we are working on that. So as these things are happening, there's been a lot of work to date on this educational profile. The one big piece of educational profile we haven't touched yet is the communication strategy. I'll talk about that in just a minute. But on the education side, there's so much that our educators have to do for us to be able to get that document pulled together. I just want you all to know it's all in process and as we go through our next several meetings we'll bring those documents forward so we can start to do like broader reading of those documents, ask for suggestions, make sure that we are really thinking about all the angles of what we need to describe and so that is where I think all of you play a really important role to say I think you need to describe what we're doing here a little bit differently based on what I know or based on sort of what the vision is for the arts programs or for the vocational programs, et cetera, et cetera. So that's where we are on the educational profile. Curtis Tuft's co-location is in subcommittee. The other big sort of newer, newish, changing topic is MEEP. What MSBA describes as the reason for delay often in communities is that they're having to make very big decisions that feed their building process. Like, do we combine two schools? And so that obviously has its own energy and its own set of requirements, which makes it very challenging to be able to move quickly. So we are trying to both think very big because this is a one-shot opportunity to think about what the district really does need in a very comprehensive way, but also move as fast as possible. So all that work has been in progress and moving as quickly as is humanly possible. Peter, can you go to the next slide? Very similarly on the vocational side, because we have a very active vocational school, we have another document that needs to be filled out, which is a Chapter 74 viability. Chapter 74 is the chapter of the regulation that establishes vocational programs, right? OK. That drafting is in progress. We have to tell them, here are the programs we have. Here is the capacity of those programs. Here is our current enrollment. And things like, what is our wait list? We also have an opportunity to describe intended expansion of these programs. Chad and Peter will be at the school committee talking about potential for expansion. That is a school committee matter because expanded program takes much more than just a building. It takes equipment, it takes staffing. So the school committee has to weigh in on that. So that's gonna come before the school committee on May 20th, and that will feed sort of the finalization of the chapter 70 form and and this group will read through and sort of get ready for that as well. Um, and then there is a piece, um, of the puzzle, which, um, the mayor and the superintendent and I are talking to MSBA about later this week, which is really information around city planning. So we can start to, um, feed information into what they call their enrollment study that helps size the building. So you've probably heard a lot about this building was built for 4,000 students, and now there's only 1200 that. Whether 4,000 was the number or not, I don't know, but it is true that the number is different. And so one of the things that the MSBA will do in the eligibility phase is they will say, we're going to build a building for this many students. That usually tracks with something like what happens in the building today. However, if there's huge planned expansion in the city in terms of housing units going up for development, they're going to want to know all of that. So that they can size the building because they don't want us to build a building that is immediately out of capacity. They also don't want us to build a building that will never be at capacity, right so so that's some of the work that's happening there. Fourth thing, maintenance documents. There's a questionnaire that we have to answer that outlines all of our maintenance practices across the district. So it's things like, do you do recommissioning? And how is your staff trained? There's like 20 variables. That document is also in draft and moving along as quickly as is humanly possible. We'll get to that probably a little bit later in June. Final thing that we need to do to be considered done with eligibility is we have to identify funding for the feasibility study, which is probably somewhere in the neighborhood of two and a quarter to two and a half million dollars. We're not ready for that yet, but we're making plans. The mayor and I are working on what will that plan be from a financial task force perspective, so that that money can be accounted for and cared for as quickly as it is required to be. questions about the process.
[Preisner]: Seguro. Entonces, cuando dice la autorización local, ¿eso implica que el electorado no emite un voto? No. O implica Hay dinero. El gobierno de la ciudad ha identificado fondos. Correcto. En su totalidad, una parte de la cual se reembolsará. Pero creo que la autorización debe ser por el monto total. Correcto. La FDA le dirá cuál es el reembolso basado en dónde caemos en el reembolso.
[Jenny Graham]: Correcto. Entonces, la viabilidad, esta financiación tendrá que cubrir todo el gasto del estudio de factibilidad. No todo el proyecto, solo el estudio de factibilidad, que es como $ 2 a $ 2.5 millones. La ciudad pagará todo ese estudio de viabilidad por adelantado. Y luego, una vez que el MSBA certifica nuestra tasa de reembolso para el proyecto y tenemos éxito hasta el final, reembolsarán el estudio de factibilidad que es acorde con el porcentaje de asignación que nos proporcionan. Así que sí, sí. Utilizarán esa misma fórmula y se aplicarán al estudio de factibilidad y reembolsarán la ciudad. Pero la ciudad tiene que enfrentar este dinero. Entonces, lo que tiene que pasar aquí es que tendríamos que hacer eso. Si necesitáramos salir a un electorado para obtener este dinero, tendríamos que hacerlo. No anticipamos que necesitemos hacer eso. Tenemos un plan de financiación para eso, y deberíamos ser buenos. Así que estuvimos bien allí, y eso requerirá un voto del Ayuntamiento para autorizar los fondos y ponerlo en un lugar donde podamos acceder a él. Pero estamos en buena forma allí. Como mencioné, todo esto tiene que estar envuelto en enero. Cada uno tiene un plazo particular asociado con él. Voy a ser realmente agresivo y decirte que quiero que todas estas cosas se completen antes del comienzo de la escuela el próximo año. Y donde sea posible, quiero que estas cosas se hagan antes del 30 de junio. Um, por eso nos hemos reunido, trabajando y empujando. Um, y creo que, um, es, es importante que nos estiremos. Así que vamos a estirar y prepararnos. Um, el MSBA tendrá que hacer su trabajo en términos de, um, en términos de obtener, um, el estudio de inscripción certificado y todo eso, pero quiero que podamos darles todo lo que necesitan para que podamos movernos lo más rápido posible en esa próxima fase. Preguntas sobre la línea de tiempo. Bueno. Así que nos quedan solo 20 minutos. Con ese fin, hemos enumerado en la parte posterior de la agenda una serie de próximas reuniones del subcomité. Me gustaría que pensemos y prioricemos dos cosas mientras Entra en esta primera fase. Uno es un comité de comunicaciones y compromiso comunitario. Quiero una especie de subcomité, que no sería más de siete miembros votantes, sino un grupo interesado para reunirse en el subcomité para poder describir y describir nuestro proceso de participación de la comunidad. Creo que todos han visto que personas en la comunidad expresan su preocupación, ¿Medford va a joder esto? ¿Va a funcionar? ¿Va a suceder? Así que hay un gran alcance comunitario que tiene que suceder. Y cuanto antes comencemos eso, más exitosos tendremos al final. Sin embargo, creo que esta es una conversación más grande, porque también en mi mente, tenemos Una gran variedad de tableros y comisiones. Muchos de ellos están interesados en este proyecto. Y, por lo tanto, tendrá que haber algún alcance para comprender cuándo y cómo involucrarlos para que podamos tener eso en nuestro plan maestro en el futuro. El segundo grupo que me gustaría formar esta noche son las reglas y el comité de incorporación. Entonces, al igual que escuchó de Janelle, tenemos que establecer algunas reglas de cómo operaremos, particularmente en torno a la participación pública, pero en general. Espero que este comité sea limitado por el tiempo. Espero que puedas reunirte una vez, devolver un borrador a este grupo, y luego podemos adoptar esas reglas y administrar a partir de ahí. Y luego el tercer comité que no se reunirá tan rápido, pero se reunirá, Antes de finales de junio es el Subcomité de Finanzas. Ese será un comité permanente que se reunirá y continuará durante la vida del proyecto. Es importante tener en cuenta que cuando llegue el momento donde la comunidad tiene que votar, Este comité no es donde sucede ese trabajo. Entonces, si estamos hablando de que finalmente necesitamos una exclusión de la deuda para financiar este proyecto, este comité no es donde, como, aprobemos la exclusión de la deuda. Eso en realidad no puede suceder aquí. Tiene que suceder fuera de este grupo. Um, entonces este comité de finanzas, veo esto como más, um, proporcionando aportes, um y una visión de cosas como comprar, adquisiciones, um, de nuestro gerente de proyecto de propietario, UM, de nuestros arquitectos, ese tipo de cosas, um, pero también para ayudar a informar, como, el ajuste de lo que necesitamos para viabilidad? ¿Hay otros costos que debemos tener en cuenta? Entonces, hay, hay algún trabajo financiero por hacer, aunque, um, Sabes, no estoy anticipando que ese grupo se reunirá hasta un poco más tarde en mayo. Así que hablaremos un poco más sobre las reglas de orden de Robert y todo eso en nuestra próxima reunión. Sé que es, todo el mundo es como mirarme como, deja de hablar, por favor. Son 8. Así que creo que lo que me interesa es, si hay personas que escucharon alguno de esos temas y dijeron, realmente quiero ser parte de Uno de esos subcomités, ¿puedes identificarte? Y también sugeriría cortésmente que los administradores de la escuela tal vez mantengan sus manos bajas porque tiene su propio trabajo que hacer para prepararse para todo el resto de lo que acabamos de describir. Entonces eres 100% bienvenido. Para participar, pero necesitamos que presente en el comité escolar. Necesitamos que John y Peter ayuden con esos planes de mantenimiento, etc. Entonces, si hay personas interesadas en cualquiera de esos otros temas, el comité no puede ser demasiado grande, pero puede ser de cualquier tamaño que consideremos necesario para hacer el trabajo. Entonces, esos subcomités, los pongo en el calendario. Nos reuniremos por Zoom por completo en esas tardes solo para hacer las cosas un poco más fáciles. Pero, ya sabes, cada uno tendrá una entrega bastante específica para nuestra próxima reunión el 13 de mayo, que es recuperar un borrador de lo que es su propuesta. ¿Hay voluntarios? Sí.
[Breanna Lungo-Koehn]: Para los otros dos. especificar cuántos?
[Jenny Graham]: Creo que puede ser cualquier cantidad de personas. No puede ser más de siete miembros votantes. Pero creo que si literalmente acabamos de sacar a todo el personal de la escuela de la mesa, no me preocupa demasiado que tropezemos con eso. Pero estoy más interesado en las personas que hacen las cosas que sienten son una buena opción para el trabajo que están haciendo, por el trabajo que les apasiona. Gracias. María. Comunicaciones. Gracias. Tracy. Normas. DE ACUERDO. Comunicaciones. Marissa. Impresionante.
[Libby Brown]: Quiero decir, podría poner dos y ver si habría suficientes comunicaciones o finanzas. DE ACUERDO. DE ACUERDO.
[Jenny Graham]: Te voy a poner en finanzas. ¿Cómo es ese sonido? Suena bien. DE ACUERDO. ¿Escuché algo?
[Suzanne Galusi]: Bueno.
[Jenny Graham]: Y Fiona, finanzas. ¿Y podemos inscribir a Bob para finanzas también? Excelente. Sí, sí, absolutamente. ¿Algún otro miembro de estos comités?
[Preisner]: Si no obtienes suficientes finanzas. Muy bien, te voy a poner en la lista.
[Jenny Graham]: Hay dos personas para reglas e incorporación. Eso es correcto. Estaba planeando sentarme en todos los comités, pero tal vez podamos pedirle a Emily Lazzaro que esté en las reglas y el subcomité de incorporación. Um, y así lo comprobaré con ella, pero, um, y yo también he puesto a Nicole Morell en el subcomité de comunicación. Entonces, um, veremos con ellos, pero ¿hay alguien más que se sienta fuertemente o te gustaría ir?
[Aaron Olapade]: Está bien, genial. Bueno, iba a decir finanzas, pero definitivamente no tengo tanta experiencia en eso. DE ACUERDO.
[Jenny Graham]: Creo que somos buenos. ¿John? No, tienes trabajo que hacer. Oh, absolutamente.
[Parkinson]: Y creo que para todos los técnicos reales del grupo,
[Jenny Graham]: Habrá un grupo de trabajo antes de llegar demasiado lejos en esto que tenga que armar una RFP para el gerente de proyecto de un propietario. Esa no es la experiencia que tengo. Por eso estoy aquí. Así que confiaremos en todos para diferentes subcomités con el tiempo. Esto está justo en mi punto de vista cercano con lo que pensé que deberíamos comenzar. ¿Eso tiene sentido? ¿Alguien tiene alguna otra sugerencia sobre cosas que deben suceder inminentemente? Tengo una pregunta. Seguro.
[Larry Brown]: Usted mencionó como el Curtis que podría venir aquí y todos estos diversos usos para la instalación. Quién está explorando esas opciones, es decir, Al igual que Community Ed, como trabajar tal vez con una universidad comunitaria, cursos nocturnos como yo estaba allí esperando con la Asociación AGC de contratistas generales y están haciendo educación para adultos. ¿Alguien es como? Poner un montón de opciones sobre la mesa que les gusta considerar o cómo es eso?
[Jenny Graham]: Sí, una especie de no, pero no del todo. Todavía no estamos allí. Así que creo que una vez que superamos este sonrojo inicial de la pieza del Capítulo 74, como si pudiera tener sentido para nosotros agregar eso. Entonces, cuando comenzamos a leer esos documentos, creo que es un buen momento para decir como, ¿a quién más necesitamos comunicarnos?
[Larry Brown]: Porque todo ese tipo de cosas afectará Accesibilidad, proximidad, tamaño de las instalaciones versus la otra, almacenamiento, estacionamiento, ya sabes.
[Jenny Graham]: De acuerdo, sí, creo que es una gran idea. Lo voy a poner en la lista. Sí.
[Ruseau]: De hecho, estamos limitados por nuestra ciudad. Somos. Si todos en la sala estuvieran como, Federal Rec debería estar aquí.
[Parkinson]: No está en la ciudad.
[Jenny Graham]: Pero las escuelas comunitarias son. Entonces sí.
[Preisner]: Bueno. Sí, entonces quería preguntar, ¿quién va a recursos en este comité con cualquier forma de infraestructura digital? Así que haré referencia al Soi. Ahí está el Soi. Hubo encuestas que alimentaron a ese soi. Probablemente haya una lista completa de otros documentos públicos que en realidad no son accesibles públicamente, pero eso debería serlo. Sabes, este subcomité de participación comunitaria de comunicación tendrá la carga de comunicar lo mismo probablemente a muchas personas. Sí, eso se hace de manera más eficiente a través de un sitio web, a través de quizás un repositorio compartido, y ciertamente podría haber una cara externa Ya sabes, el portal justo como un sitio web como cada escuela para los que ha tenido uno de estos proyectos y luego una especie de repositorio de back -end donde el Sheldon puede ver por qué, por ejemplo, podría estar disponible en cualquier momento para los miembros o, ya sabes, en la lista de acceso. Seguro.
[Jenny Graham]: Puedo darte una actualización. Tenemos esto. Así que en realidad adquirimos una URL que es exclusiva de este comité, y es construirmhs.org. ¿Eso es correcto? Bueno. Entonces la URL existe. La página existe. Thomas está trabajando en el tipo de huesos de ese recurso comunitario. La razón por la que les preguntamos a todos para el BIOS y las imágenes es que todos irán al sitio web, por lo que está trabajando en todo eso en su papel de director de comunicaciones. Tom ha acordado, a pesar de que él es el director saliente de comunicaciones, permanecer específicamente para este proyecto hasta que contratemos su reemplazo. Thomas y algunos de nuestros estudiantes vocacionales están construyendo ese sitio web y algunos de nuestros estudiantes vocacionales, supongo que bajo Lisa Miller. Y habrá un componente de documentos de eso donde todos esos documentos de acceso público estarán para que cuando alguien diga, ¿dónde está esto? Podemos señalarlos a un solo lugar. Todas las actas de nuestra reunión irán allí. Todas nuestras agendas de reunión irán allí. Así que ya tenemos una estructura completa para tratar de hacerlo. No estamos listos, pero espero que para la próxima reunión, podremos darle a nuestro foro un tour. ese sitio web.
[Preisner]: Bueno. Um, y así solo para hacer un seguimiento es que ese será el portal orientado hacia afuera. ¿Qué tal el backend para nosotros?
[Jenny Graham]: Así que esa es una pregunta difícil porque bajo la ley de reuniones abiertas, realmente no hay un back -end para nosotros. Tan pronto como se publica una agenda, todos sus documentos son parte del registro público. Y si lo somos, lo complicado es que si estamos trabajando en cosas detrás de escena, es muy probable que violemos la ley de reuniones abiertas. Por lo tanto, los administradores tienen copias en funcionamiento de los documentos en los que están trabajando y no representan un quórum y pueden continuar haciéndolo. Una vez que esos documentos vengan aquí, se colocarán en una unidad disponible públicamente. Y cuando hablamos de editar un documento, no hay una edición fuera de línea de este comité. No está permitido bajo la ley de reunión abierta. Desafortunadamente, nos sentamos dolorosamente aquí y editaremos conjuntamente un documento. Es realmente una de las partes más dolorosas de controlar este proceso para el que todos se han registrado. Lo lamento. Pero sí, es increíblemente doloroso, pero fuera de línea, el tipo de edición fuera de línea que funciona de manera muy efectiva en literalmente en cualquier otro lugar del mundo no es una opción aquí.
[Preisner]: De acuerdo, no hay Google Drive, no hay documentos compartidos, se publicarán cosas. Cuando son lanzados, aparecen en el sitio web. Cuando aparecen en el sitio web, son esencialmente control de configuración y no se pueden cambiar a menos que esos cambios se realicen aquí en versiones.
[Jenny Graham]: Correcto. Sí. Es absolutamente terrible. Hemos encontrado formas de hacerlo menos terrible, pero son grados de menos terribles, lamentablemente. Y esa es una forma segura de ponerse en agua caliente con la comunidad en términos de cómo se editan los documentos. Así que lo hará, y cuando los hacemos, encuentro que esas reuniones son mucho más efectivas en zoom. Puede sentarse donde necesita sentarse y todos pueden ver un documento que se edite y no puede haber ningún tipo de idea de que el documento se edite sin suceder a la intemperie. Así que tenemos que pisar muy ligeramente eso. Pero sí, es un proceso.
[Parkinson]: Políticas completamente incorrectas, 40 miembros. Y un miembro era como, Simon, solo asegúrese de estar en la parte de atrás y, escriba nuestros comentarios allí y los junta. Y la respuesta es no. Así que escribe sus comentarios, respondiendo para tener sus, estaban como, bien, reconocidos.
[Suzanne Galusi]: Sí.
[Parkinson]: Es solo, lo somos. Esto es como, estamos de acuerdo en que este es probablemente el más grande
[Breanna Lungo-Koehn]: Sí. Gracias de nuevo por estar aquí. También estoy muy interesado en la pieza de comunicaciones, aunque fue agradable trabajar, pero estoy feliz de recibir siempre algunas llamadas. Y volverán aquí.
[Jenny Graham]: Todas esas actualizaciones volverán aquí. ¿Alguna otra pregunta que pueda responder sobre los subcomités o cualquier otra cosa que estuviera en la agenda?
[King]: Tengo una pregunta. Tengo una pregunta sobre la votación. Sí, cuando votamos. Sí, no lo somos. Lo que nunca tengo la cabeza es permitido.
[Jenny Graham]: No. No, no lo es. ¿Se permite el poder en una reunión? No, no puedes asignar tu voto a otra persona. A medida que aplazamos esta reunión, vamos a practicar la votación porque tenemos que votar para aplazar la reunión. En general, eso sucedería a través de lo que llaman un voto de voz donde todos simplemente dicen que sí y nosotros vamos. Solo vamos a practicar una llamada de rollo porque es De nuevo, extraño e incómodo. Así que lo haremos para aplazar la reunión. ¿Pero alguna otra pregunta antes de aplazar la reunión? Estaba prestando atención. Pero creo que la otra cosa que vale la pena describir es que hay un número saludable de miembros no votantes en este comité. Las razones para eso no son porque no queremos saber de usted. Estás aquí porque queremos saber de ti. Cuando ocurra la votación, no llamaremos a su nombre y usted no votará. Pero aparte de eso, usted es miembro de este comité. Me advirtieron que Cuando tiene demasiados miembros de votación, se hace muy difícil hacer negocios porque debe tener un quórum del comité incluso para cumplir y realizar negocios. Todo eso se vuelve muy, muy complicado. Así que este fue nuestro intento de decir, queremos tener un gran comité de la ronda, pero también debemos poder movernos de manera eficiente y efectiva y todas esas cosas. Así que esa es una especie de justificación detrás. lo que hicimos allí. Y, ya sabes, creo que, ya sabes, el tamaño de este comité va a cambiar en el transcurso de su vida, seguro.
[King]: ¿Entonces de los 25?
[Jenny Graham]: Sí, hay 15 miembros votantes del comité, que también es un buen número de miembros votantes. Y practicaremos votar en solo un segundo. Pero, ¿hay alguna otra pregunta que la próxima reunión? Las reglas, las reglas y la incorporación del 7 de mayo, la participación comunitaria el 8 de mayo, y devolverán sus hallazgos a este grupo el 13 de mayo. Entonces, el género, la gran mayoría de nuestra reunión del 13 de mayo estará trabajando en esas recomendaciones, acordando esos planes. De nuevo, así que estamos en modo de inicio. Y luego, después de eso, vamos a entrar en la carne de algunos de estos documentos en los que la administración ha estado trabajando y comenzar Hacer una lectura de esos documentos hablando de lo que hay y ese tipo de cosas. Pero vamos a movernos rápido. Presentamos el horario de la reunión solo por un poco de justificación allí. Vamos a conocer lo mejor que podamos en persona aquí en Bishop 489 para entre ahora y finales de junio. Te prometo que volveremos a los lunes por la noche al comienzo del próximo año escolar. Pero esto entre ahora y finales de junio, entre las reuniones y las vacaciones del comité escolar, era completamente imposible mantener ese tipo de horario. Nos reuniremos solo a través de Zoom en el verano, y en realidad trasladamos las reuniones a los miércoles en consideración de que los lunes y los viernes son realmente muy difíciles en el verano para que un foro de cualquiera haga algo. Esperemos que podamos hacer que funcione, pero intenté mantener la luz del horario de reunión. Creo que habrá más subcomités entre ahora y finales de agosto, pero esto fue solo un comienzo para que la gente pueda tratar de organizar sus vidas ocupadas. Sí.
[Parkinson]: Sin embargo, esa es una pregunta proxy. Si no puedes hacerlo.
[Joan Bowen]: Está bien.
[Parkinson]: Envíe su también enviar un correo electrónico con todos sus pensamientos y comentarios. Silla, tu voz se ha ido. Entonces, um,
[Preisner]: En realidad, esta es una pregunta técnica. Entonces, un caballero no puede hacer que la reunión le envíe un correo electrónico que indica sus pensamientos y recomendaciones, posiblemente incluso una decisión. Anteriormente escuchamos que los correos electrónicos son una mala idea para casi todo, excepto la configuración de la agenda. Y así suena como un área gris. Me preguntaba, así que sabías la ley de reunión abierta y esas dos cosas están en conflicto. ¿Cómo funciona?
[Jenny Graham]: Así que puedo decirte que creo que cualquier abogado le diría que no pones nada por escrito, ¿verdad? Así que ahí es donde comenzamos. No pongas nada por escrito nunca. Dicho esto, si vas a poner algo por escrito, en ese tipo de escenario, sí, es un área gris. Lo que debes hacer es hacer contacto con alguien y decir, oye, ¿puedo enviarte mis pensamientos? ¿Y has discutido estas cosas con alguien más o tienes la intención de hacerlo? Entonces, si puede sentirse razonablemente seguro de que tiene un circuito cerrado, ¿verdad? Que me dices, ¿puedo enviarte mis pensamientos? Y yo digo que sí. Y digo que no voy a hablar con nadie más sobre estos asuntos, entonces somos buenos. Solo se convierte en un problema cuando se ha conectado con varias personas que representa una mayoría de votación en el comité. Si, por ejemplo, dijiste, quiero decirle a dos personas porque no estoy seguro de quién va a hacer la reunión, todavía está bien porque estás al sur de los ocho. Cuando hayas hablado contigo mismo, con ocho personas, ahora estás en problemas. Ahí es cuando has violado la ley de reunión abierta. La parte difícil es que todos los involucrados deben tener la misma comprensión de quién ha estado involucrado en esa conversación. ¿Qué me perdí?
[Parkinson]: Puedes ser muy intencional. Solo te lo estoy diciendo, y estás como, uh-huh. Y luego vas y haces lo mismo. Todos estamos violando la ley, sin importar lo que hicimos para tratar de defenderla. Así que creo que es muy interesante trazar una línea. Es que la deliberación en serie no le importa nada. No es contenido, planes o seguro. Somos solo nosotros dos, ¿verdad? Sí. Vas y violas eso. He violado la ley. Incluso si no lo sé. Correcto, correcto. Bueno, sí, eso es bastante bueno. ¿Decidimos?
[Jenny Graham]: Vamos a obtener a todos una dirección de correo electrónico bajo las Escuelas Públicas de Medford. Y le recomendaría encarecidamente que no use su correo electrónico personal bajo ninguna circunstancia para ningún negocio relacionado con MSBA. Entonces, tan pronto como se configuren esos correos electrónicos, convertiremos todo. Pero le recomendaría que no use su correo electrónico personal para nada.
[Parkinson]: Hace que los registros públicos cumplan mucho más. Yo era el oficial de acceso a los registros para el distrito escolar. Cualquier documento que se realice en la escuela de negocios oficial que no sean sus notas personales son registros públicos automáticamente deben ser proporcionables o al menos revisables si alguien los pide. Así que hacerlo todo dentro de su dirección de correo electrónico de Medford Public Schools, dentro de su Suite de Google Schools Public School, donde toma notas y cosas así, realmente útil para contenerlo todo en ese espacio. ¿Alguna última pregunta? Es 8.03. Vamos a gustar las reglas de Robert aplazan esta reunión. ¿Hay una moción para suspender?
[Jenny Graham]: Moción para aplazar por el miembro Olapade, secundada por el miembro Ruseau. Gracias. Oh, no puedes. Secundado por el Dr. Edouard-Vincent. Bien, estoy en una llamada. Alcalde Lungo-Koehn, ausente. Marice Edouard-Vincent, sí. Sí. Suzanne Galusi, sí. Peter Cushing. Sí. Marta Cabral. Libby Brown. Sí. Marissa Desmond. Maria Dorsey. Sí. Brian Hilliard. Ausente. Tracy Keene. Sí. Emily Lazzaro. Ausente. Nicole Morell. Ausente. Aaron Olapade. Sí. Luke Prisner. Sí. 10. Afirmativo. 0 en lo negativo. 5 ausente. La reunión se aplazan.
[Parkinson]: ¿Cuál es el informe? ¿Está pagado?